Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Gordon Flesch Company, Inc., utilizing a State of Ohio DAS Cooperative Contract MMA096 Contract Number 440960028, with an expiration date of May 31, 2018. This contract is authorized for the City's use by Ordinance No. 582-87, for the maintenance of Canon production printing equipment. The Department of Technology requires this equipment to produce payroll, wage and tax statements, Auditor's warrants, jury summons, and income tax forms. The purchase order will provide for a twelve month maintenance services contract agreement with coverage term period from November 21, 2016 through November 20, 2017. The cost for the third twelve month period of the maintenance agreement is $15,286.80 under MMA096. This agreement was most recently renewed by authority of ordinance 2390-2015, passed October 21, 2015, through purchase order FL006396.
This ordinance will also authorize the Director of the Department of Technology, to enter into a contract agreement with Gordon Flesch Company, Inc., for the purchase of a twelve month lease for production printing equipment from November 21, 2016 through November 20, 2017. The cost for the twelve month lease is $32,693.40. At the time of this ordinance, it is not known if the State of Ohio will enter into a new contract with the vendor Gordon Flesch Company, Inc., and the current STS contract (STS096) for lease of the production printing equipment is due to expire on January 31, 2017; therefore, the Department of Technology is entering into a contract directly with the vendor. As such, this new contract agreement will replace what would have been the third and final twelve month lease renewal under STS096, which was most recently renewed by the authority of ordinance 2390-2015, passed October 21, 2015.
This ordinance therefore requests to waive the competitive bid...
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