Explanation
BACKGROUND:
This legislation will authorize the Directors of the Department of Technology and the Department of Human Resources to enter into a contract with Halogen Software, Inc., in order to provide continuous performance management software services, training, and support to City of Columbus employees. The original agreement was authorized by Ordinance No. 2327-2014 (EL016433) passed by City Council on November 12, 2014. It was most recently modified through purchase order EL017678, authorized by ordinance 2774-2015, passed November 24, 2015. This contract agreement will provide for software services and support for the period November 14, 2016 to March 30, 2017 at a cost of $7,106.72 to shift the annual support term to a March 31 to March 30 cycle to better align with the City budget.
Additionally, this ordinance will authorize the expenditure of $1,650.00 for eight hours of professional consulting services from Halogen Software, Inc. for the Department of Human Resources. These services are required to complete configuration of the Halogen Software system.
Halogen Software is utilized by the Department of Human Resources to increase the functionality and awareness of the performance management program and to increase the effectiveness and efficiency of employee performance in order to keep employees, supervisors, and managers engaged.
1.1 Amount of additional funds to be expended: $8,756.72
Original Software and support agreement (EL016433) $40,000.00
Modification #1 total: $2,686.69
Modification #2 total: $8,756.72
Total contract amount: $51,443.41
1.2 Reason additional goods/services could not be foreseen:
The additional cost is due to unforeseen expenses related to maintenance services for licenses for city employees due to implementation delays.
1.3 Reason other procurement processes are not used:
It is not...
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