Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase Transformers for Electrical Distribution System for the Division of Power to replenish stock for maintenance of the existing infrastructure and new customer service.
The Purchasing Office advertised and solicited competitive bids (RFQ002564) for the purchase of Transformers for the Electrical Distribution System for the Division of Power in accordance with relevant provision of Section 329 of the Columbus City Code. Eighty-seven (87) vendors were solicited and two (2) bids were received and opened on September 22, 2016.
The Division of Power has completed their review of the bids submitted by Wesco Distribution and Utility Supply and Construction Company and both companies have been deemed non-responsive to the bid specifications. The exceptions submitted by each company were reviewed to determine which items meet or exceed “technical” requirements and then award that item to the lowest bidder that meets those requirements. Note: Exceptions to “non-technical” requirements have not been taken into account when determining the award. Due to the critical nature of the equipment required and deadlines associated with year-end closing, the Division of Power is requesting that the competitive bidding provisions of the Columbus City Code be waived to award each item as outlined below.
Utility Supply and Construction Company as the lowest bidder for Items 1, 2, 3, 4, 5, 6, 12 and 18 and meets all technical requirements of the bid specifications.
Wesco Distribution as the lowest bidder for Items 7, 9, 10, 11, 13, 14, 15, 16 and 17 and meets all technical requirements of the bid specifications.
Utility Supply and Construction Company was the lowest bidder on Item 8, however they do not meet the technical requirements of the bid specifications. The bid specifications require the transformer be painted on all sides (top, sides, and bottom). Utility Supply an...
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