Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf the Department of Public Safety, Division of Police, to enter into a contract for maintenance of the Intelligence Casework Management Computer Software System, provided by ACISS Systems, Inc. The original contract (EL010885) was authorized by ordinance 0604-2010 on May 17, 2010. The agreement was most recently authorized under ordinance 2883-2015 passed December 07, 2015 for maintenance and support services for the coverage term period from January 16, 2016 through January 15, 2017. This ordinance will authorize the annual contract for maintenance and support of the Intelligence Casework Management Computer Software System for the coverage term period from January 16, 2017 through January 15, 2018 at a cost of $15,019.00, bringing the aggregate contract total to $233,081.00.
The Intelligence Casework Management Computer Software System is a proprietary system from ACISS Systems, Inc. As such, the City must purchase annual support and maintenance from ACISS Systems, Inc. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329.
EMERGENCY:
Emergency action is requested to expedite authorization of this agreement in order to initiate services from the supplier at the prices proposed.
FISCAL IMPACT:
For years 2015 and 2016, $17,419.50 and $15,019.00 was expended respectively for maintenance and support services. The cost associated with this ordinance with ACISS Systems, Inc., is $15,019.00 for the term period January 16, 2017 through January 15, 2018. The funds are identified and available within the Department of Technology, Information Services Operating Fund (Division of Police's direct charge budget). The aggregate contract total including this request is $233,081.00
CONTRACT COMPLIANCE:
Vendor Name: ACISS Systems, Inc. F.I.D#/CC#: 59 - 1922156 E...
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