Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue purchase orders to Sutphen Corporation for both the Sutphen Monarch Custom Pumpers and a Sutphen Aerial Platform Ladder Truck for the Division of Fire from the existing State of Ohio Term Contract (STS618) with Sutphen Corporation. The Fire Division has a need to replace four (4) Sutphen Monarch Custom Pumpers and one (1) Aerial Platform Ladder Truck that are beyond their useful life and have high maintenance costs. Utilizing the State Term Contract will permit the timely ordering of four (4) Sutphen Monarch Custom Pumpers and one (1) Sutphen Aerial Platform Ladder Truck at comparable prices to previous purchases in past years. Included with the Aerial Platform Ladder Truck purchase will be all pertinent equipment utilized on the respective vehicles (i.e.: ladders, hose, generators, communications equipment, etc.). This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: A State of Ohio Term Contract exists for this purchase (Index #STS618; Contract #800257; expires 8/31/2017).
Contract Compliance: Sutphen Corporation (#31-06871786) - Active C.C. - 04/21/17 (Vendor #004200)
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds and immediate purchase of this important equipment and placed in service as soon as possible so firefighting services can continue without interruption.
FISCAL IMPACT: This ordinance authorizes the amendment and transfer of funds within Public Safety's 2016 Capital Improvement Budget (CIP), and the expenditure of $3,599,738.40 from the existing appropriation within the Safety Bond Fund, specifically authorizing the purchase of four (4) Sutphen Monarch Custom Pumpers and one (1) Sutphen Aerial Platform Ladder Truck for the Division of Fire.
Title
To amend the 2016 Capital Improvement Budget, to authorize the appropriation and transfer of funds within the Safety Bond Fund; to authorize and direct the Finance and Management Director to issue purchase orders to Sutphen Corporation for four (4) Sutphen Monarch Custom Pumpers and one (1) Sutphen Aerial Platform Ladder Truck for the Division of Fire from an existing Cooperative State of Ohio Term Contract with Sutphen Corporation; to authorize the expenditure from the Safety Bond Fund; and to declare an emergency. ($3,599,738.40)
Body
WHEREAS , it is necessary to amend the 2016 Capital Improvement Budget and to authorize the appropriation and transfer of funds within the Safety Bond Fund; and
WHEREAS, there is a need to purchase four (4) Sutphen Monarch Custom Pumpers and one (1) Sutphen Aerial Platform Ladder Truck for the Division of Fire; and
WHEREAS, a State of Ohio Term Contract established by the State of Ohio, Department of Administrative Services Purchasing Office, with Sutphen Corporation, exists for this purchase; and
WHEREAS, Ordinance 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract with Sutphen Corporation for the purchase of four (4) Sutphen Monarch Custom Pumpers and one (1) Sutphen Aerial Platform Ladder Truck; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Finance and Management Director to issue purchase orders for both the Sutphen Monarch Custom Pumpers and Sutphen Aerial Platform Ladder Truck for use by firefighters for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvement Budget be amended in Fund 7701 as follows:
Project Name | Project Number | Current Authority | Revised Authority | Difference
Fire Apparatus Medics-Councilmanic 7701-000000-P340150 $1,120,000 $1,061,675 ($58,325)
Fire Apparatus Engines-Councilmanic 7701-000000-P340152 $2,400,000 $2,376,487 ($23,513)
Fire Apparatus Defibs-Voted 7701-000000-P340116 $4,400,000 $4,301,772 ($98,228)
Fire Apparatus Platforms-Councilmanic 7701-000000-P340151 $1,620,000 $1,701,838 $81,838
Fire Apparatus Platform-Voted 7701-000000-P340151 $780,000 $878,228 $98,228
SECTION 2. That the transfer and appropriation of $180,065.72 or so much thereof as may be needed, is hereby authorized between projects within Safety Bond Fund 701 per the account codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director be and is hereby authorized and directed to issue purchase orders for the purchase of four (4) Sutphen Monarch Custom Pumpers and one (1) Sutphen Aerial Platform Ladder Truck for the Division of Fire in accordance with the existing State of Ohio Term Contract established by the State of Ohio Purchasing Office with Sutphen Corporation, the purchase from which is authorized by Ord. 582-87.
SECTION 4. That the expenditure of $3,599,738.40, or so much thereof as may be necessary, be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.