Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) an engineering agreement with HDR Engineering Inc. for the Blueprint Linden Oakland Park / Medina project, CIP 650870-100702. The scope of work for this proposed phase of the project is to refine the recommendations included in the Preliminary Design Report previously developed as part of the initial phase of work, and provide detailed design services to produce fully independent construction documents for the Green Infrastructure technologies and other related work items necessary to achieve the project goals of: mitigating Designed Sewer Relief (DSR) activations, Water In Basement (WIB) occurrences, and street/yard flooding, as well as provide storm water detention and treatment via the re-purposing of Columbus Land Redevelopment Office (Land Bank) abandoned and vacant parcels for the implementation of Green Infrastructure (GI). The specific work activities of this scope include development of detailed construction drawings and bidding documents, meetings with stakeholders, submission of permits, and providing responses to all contractors inquires during the bidding process.
1.1 Amount of additional funds to be expended: $634,343.43
Original Contract $1,599,706.01
Modification No. 1(Current) $ 634,343.43
CURRENT TOTAL $2,234,049.44
Modification No. 2 (Future) $ 250,000.00
Future Total $2,484,049.44
1.2 Reasons additional goods/services could not be foreseen:
This Contract Modification No. 1 was planned and anticipated, and so stated in the original contract’s legislation.
1.3 Reason other procurement processes are not used:
Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and required to be rediscovered by another consultant unless won by the same consultant. In such a case, significant time would be wasted in acquiring and evaluating the new proposals without significant benefit.
1.4 How cost of modification was determined:
The costs of Contract Modification #1 were determined by negotiations between HDR Engineering Inc. and DOSD.
2. PROJECT TIMELINE: Original contract: 9/16/14 through 12/31/16. This planned contract modification is scheduled for 12/31/16 through 8/31/18 (Approximately 20 months).
3. EMERGENCY DESIGNATION: Emergency designation is not requested. This is a 30-Day request.
4. CONTRACT COMPLIANCE NO: 47-0680568 | MAJ | 08/01/2018 | Vendor #: 008851
5. ECONOMIC / ENVIRONMENTAL IMPACT: The City has embarked upon its approved Wet-Weather Management Plan (WWMP). Currently, that plan is almost entirely comprised of a series of treatment plant capacity upgrades, storage tanks, tunnels, and other piping system augmentations; collectively known as “gray” infrastructure. After approval of the WWMP, the use of more renewable, sustainable, and environmentally friendly systems, commonly referred to as “green” infrastructure, has been recognized and implemented in many communities as a potential solution to many of the elements associated with consent order requirements. It is anticipated there will be a greater impact to both economic impact and advantages by implementing a group of smaller projects which would be conducive for competition with local suppliers and vendors as opposed to the large scale, previously devised, WWMP projects. Community and Outreach for the project will be conducted by the City, the selected consultant and the Public Outreach Consultant, RAMA Consulting, which is currently under contract for this work.
6. FISCAL IMPACT: This legislation authorizes: the transfer within of $314,343.43; the expenditure of $634,343.43 from the Sanitary Sewer General Obligation Bond Fund (G.O.), Fund 6109; and an amendment to 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify an existing engineering agreement with HDR Engineering Inc. for the Blueprint Linden Oakland Park/Medina project; to authorize the transfer of $314,343.43 in funds and the expenditure of up to $634,343.43 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2016 Capital Improvements Budget. ($634,343.43)
Body
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify (Mod #1) an engineering agreement with HDR Inc. for the Blueprint Linden Oakland Park/Medina project, CIP 650870-100702; and
WHEREAS, the original contract was authorized by Ordinance No. 1277-2014, passed by the Columbus City Council on July 21, 2014; executed by the Director on September 23, 2014; approved by the City Attorney on September 29, 2014 in the amount of $1,599,706.01; and
WHEREAS, it is necessary to authorize the transfer within of $314,343.43 and the expenditure of up to $634,343.43 from the Sanitary Sewer System GO Bond Fund, Fund 6109; and
WHEREAS, it is necessary to amend the 2016 Capital Improvements Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities to authorize the Director of Public Utilities to modify an agreement with HDR Engineering, Inc. for the Blueprint Linden Oakland Park / Medina Project, CIP 650870-100702, at the earliest practical date; now, therefore
BE IT ORDAINED BY THE CITY OF COLUMBUS
SECTION 1: That the Director of Public Utilities is hereby authorized to modify (Mod #1) an engineering agreement with HDR Engineering Inc., 2800 Corporate Exchange, Suite 100, Columbus, Ohio, 43231, for the Blueprint Linden Oakland Park / Medina project, CIP 650870-100702 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage
SECTION 2. That the City Auditor is authorized and directed to transfer up to $314,343.43 from the Sanitary Sewer General Obligation Bond Fund | Fund No. 6109 | Division 60-05 | per the account codes in the attachment to this ordinance.
Section 3. That the 2016 Capital Improvements Budget is hereby amended, in Fund 6109, Sanitary Sewer G.O. Bonds Fund as follows:
Fund | Project ID | Project Name | Current Authority | Change
6109 | 650800-100000 | General CA/CI | $8,414,419 | $8,100,076 | (-$314,344)
6109 | 650870-100702 | Blueprint Linden Oakland Park / Medina | $320,000 | $634,344 | (+$314,344)
SECTION 4. That the Director is hereby authorized to expend up to $634,343.43 in the following manner: Sanitary Sewer G.O. Bond Fund | Fund 6109 | Div. 60-05. (See the attached DAX financial transaction spreadsheet)
SECTION 5. That the said firm, HDR Engineering Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.