Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract with Complete General Construction for the Bridge Rehabilitation - Morse Road under Norfolk Southern RR project. This project consists of the rehabilitation of two railroad bridges over Morse Road doing painting, concrete patching, sealing, and other such work as may be necessary to complete the contract.
The estimated Notice to Proceed date is December 28, 2016. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on November 1, 2016, (all majority) and tabulated as follows:
Company Name Bid Amount Majority/MBE/FBE
Complete General Construction $1,178,864.54 Majority
Righter Co., Inc. $1,200,954.20 Majority
APBN, Inc. $1,368,684.00 Majority
Award is to be made to the lowest responsive and responsible and best bidder, Complete General Construction for their bid of $1,178,864.54. Construction administration and inspection costs for this project are $117,886.46, bringing the total legislated amount to $1,296,751.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction.
2. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction is 31-4366382 and expires 9/14/2017.
3. FISCAL IMPACT
Funding for this project is available within the Bridge Rehabilitation project within the Streets and Highways G.O. Bonds Fund. An amendment to the 2016 Capital Improvement Budget is necessary to establish sufficient budget authority and cash for the project.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary bridge rehabilitation work at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2016 Capital Improvement Budget; to appropriate funds within the Streets & Highways Bond Fund; to authorize the City Auditor to transfer cash and appropriation within the Streets & Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction for the Bridge Rehabilitation - Morse Road under Norfolk Southern RR project; to provide for the payment of inspection services in connection with the project; to authorize the expenditure of up to $1,296,751.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($1,296,751.00)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Bridge Rehabilitation - Morse Road under RR Bridges project; and
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, work on this project consists of the rehabilitation of two railroad bridges over Morse Road by painting, concrete patching, sealing, and other such work as may be necessary to complete the contract; and
WHEREAS, bids were received on November 1, 2016, and tabulated on November 3, 2016; and
WHEREAS, Complete General Construction will be awarded the contract for the Bridge Rehabilitation - Morse Road under RR Bridges project; and
WHEREAS, it is necessary to provide for construction administration and inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction for the rehabilitation of these bridges to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvement Budget authorized by ordinance 0960-2016 be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530301-100000 / Bridge Rehabilitation (Voted Carryover) / $206,693.00 / $21,424.00 / $228,117.00 (To Match Cash)
7704 / P590955-100017 / Operation Safewalks - Joyce Avenue Phase 3 (Councilmanic SIT Supported) / $807,279.00 / ($141,203.00) / $666,076.00
7704 / P530301-100000 / Bridge Rehabilitation (Voted 2013 Debt SIT Supported) / $671,846.00 / ($671,846.00) / $0.00
7704 / P530301-100000 / Bridge Rehabilitation (Voted Carryover) / $228,117.00 / ($228,117.00) / $0.00
7704 / P530301-100041 / Bridge Rehabilitation - Far Northwest (Voted Carryover) / $6.00 / ($6.00) / $0.00
7704 / P530301-100042 / Bridge Rehabilitation - Far North (Voted Carryover) / $44.00 / ($44.00) / $0.00
7704 / P530301-100043 / Bridge Rehabilitation - Rocky Fork - Blacklick (Voted Carryover) / $213.00 / ($213.00) / $0.00
7704 / P530301-100045 / Bridge Rehabilitation - Northland (Voted Carryover) / $118.00 / ($118.00) / $0.00
7704 / P530301-100047 / Bridge Rehabilitation - West Scioto (Voted Carryover) / $50.00 / ($50.00) / $0.00
7704 / P530301-100048 / Bridge Rehabilitation - West Olentangy (Voted Carryover) / $22.00 / ($22.00) / $0.00
7704 / P530301-100049 / Bridge Rehabilitation - Clintonville (Voted Carryover) / $158.00 / ($158.00) / $0.00
7704 / P530301-100059 / Bridge Rehabilitation - Eastmoor - Walnut Ridge (Voted Carryover) / $176.00 / ($176.00) / $0.00
7704 / P530301-100060 / Bridge Rehabilitation - Far East (Voted Carryover) / $43.00 / ($43.00) / $0.00
7704 / P530301-100061 / Bridge Rehabilitation - Near South (Voted Carryover) / $10.00 / ($10.00) / $0.00
7704 / P530301-100063 / Bridge Rehabilitation - Eastland - Brice (Voted Carryover) / $25.00 / ($25.00) / $0.00
7704 / P530301-100066 / Bridge Rehabilitation - Southeast (Voted Carryover) / $81.00 / ($81.00) / $0.00
7704 / P530301-160089 / Bridge Rehabilitation - South Old State Culvert (Voted 2013 Debt SIT Supported) / $50,430.00 / ($50,430.00) / $0.00
7704 / P530301-160771 / Bridge Rehabilitation - Fifth Avenue Over Scioto River (Voted Carryover) / $1.00 / ($1.00) / $0.00
7704 / P530301-161476 / Bridge Rehabilitation - Somersworth Drive Over Stream (Voted Carryover) / $4,207.00 / ($4,207.00) / $0.00
7704 / P530301-161506 / Bridge Rehabilitation - Sinclair Road Over Stream North of Morse Road (Voted 2013 Debt SIT Supported) / $200,000.00 / ($200,000.00) / $0.00
7704 / P530301-163177 / Bridge Rehabilitation - Ohio Center Way Over RR North of Structure 1 West of 3rd (Voted Carryover) / $1.00 / ($1.00) / $0.00
7704 / 530301-160461 / Bridge Rehabilitation -- Morse Road Under Norfolk Southern RR (Voted 2013 Debt SIT Supported) / $0.00 / $922,276.00 / $922,276.00
7704 / 530301-160461 / Bridge Rehabilitation -- Morse Road Under Norfolk Southern RR (Councilmanic SIT Supported) / $0.00 / $141,203.00 / $141,203.00
7704 / 530301-160461 / Bridge Rehabilitation -- Morse Road Under Norfolk Southern RR (Voted Carryover) / $0.00 / $233,272.00 / $233,272.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2016, the sum of $310,388.33 is appropriated in Fund 7704 Streets and Highways Improvement Bond Fund in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $1,296,751.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Improvement Bond Fund per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and hereby is authorized to enter into a construction services contract with Complete General Construction at 1221 East 5th Avenue, Columbus, Ohio, 43219, for the Bridge Rehabilitation -- Morse Road Under Norfolk Southern RR project in the amount of up to $1,178,864.54 in accordance with the plans and specifications on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $117,886.46.
SECTION 5. That the expenditure of $1,296,751.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Improvement Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.