Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue purchase orders to Horton Emergency Vehicles for both the purchase of Horton EMS Transport Vehicles and the repair/recondition of an existing Horton EMS Transport Vehicle for the Division of Fire from the existing State of Ohio Term Contract (STS233) with Horton Emergency Vehicles. The Fire Division has a need to replace three (3) Horton EMS Transport Vehicles that are beyond their useful life and have high maintenance costs, and has a need to repair/recondition of one (1) existing Horton EMS Transport Vehicle damaged in an accident while on an emergency transport. The damaged EMS Transport Vehicle is only three (3) years old and still has useful life remaining in it. Utilizing the State Term Contract will permit both the timely ordering of three (3) Horton EMS Transport Vehicles at comparable prices to previous purchases in past years, and the repair/recondition of one (1) existing Horton EMS Transport Vehicle. Included with the Horton EMS Transport Vehicles purchase will be all pertinent equipment and installation utilized on the respective vehicles. This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: A State of Ohio Term Contract exists for this purchase (Index #STS233; Contract #800330; expires 12/31/2018).
Contract Compliance: Sutphen Corporation (#31-06871786) - Active C.C. - 04/21/17 (Vendor #004200)
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds and immediate purchase of this important equipment and placed in service as soon as possible so firefighting services can continue without interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of 1,061,675.00 from the existing appropriation within the Safety Bond Fund, specifically authorizing the purchase of three (3) Horton EMS Transport Vehicles and the repair/recondition of one (1) existing Horton EMS Transport Vehicle for the Division of Fire.
Title
To authorize and direct the Finance and Management Director to issue purchase orders to Horton Emergency Vehicles for the purchase of three (3) Horton EMS Transport Vehicles and for the repair/recondition of one (1) existing Horton EMS Transport Vehicle for the Division of Fire from an existing Cooperative State of Ohio Term Contract with Horton Emergency Vehicles; to authorize the expenditure from the Safety Bond Fund; and to declare an emergency. ($1,061,675.00)
Body
WHEREAS, there is a need to purchase three (3) Horton EMS Transport Vehicles and the repair/recondition of one (1) existing Horton EMS Transport Vehicle for the Division of Fire; and
WHEREAS, a State of Ohio Term Contract established by the State of Ohio, Department of Administrative Services Purchasing Office, with Horton Emergency Vehicles, exists for this purchase; and
WHEREAS, Ordinance 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract with Horton Emergency Vehicles for the purchase of three (3) Horton EMS Transport Vehicles and the repair/recondition of one (1) existing Horton EMS Transport Vehicle; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Finance and Management Director to issue purchase orders for the purchase of vehicles and for the repair/recondition of an existing Horton EMS Transport Vehicle for use by firefighters for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue purchase orders for the purchase of three (3) Horton EMS Transport Vehicles and for the repair/recondition of one (1) existing Horton EMS Transport Vehicle for the Division of Fire in accordance with the existing State of Ohio Term Contract established by the State of Ohio Purchasing Office with Horton Emergency Vehicles, the purchase from which is authorized by Ord. 582-87.
SECTION 2. That the expenditure of $1,061,675.00 or so much thereof as may be necessary, be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.