Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) an existing engineering agreement with Smoot Construction Company for Professional Construction Management Services for the Lockbourne Intermodal Subtrunk project. This is the first planned modification of the agreement.
The original contract and this modification tasks Smoot Construction Company with the construction management, inspection services, start up coordination, reporting, budgeting, scheduling, document tracking, and other related tasks for the Lockbourne Intermodal Subtrunk construction project.
1.1 Modification Information: Amount of additional funds $5,031,441.43
Original Contract: $1,075,778.00
Design Modification #1 (Current) $5,031,441.43
Design Modification #2 (Future) $3,000,000.00
TOTAL $9,107,219.43
1.2 Reasons additional goods/services could not be foreseen:
This is the first of two planned modifications.
1.3 Reason other procurement processes are not used:
This increase is a planned modification of the original contract.
1.4 How cost of modification was determined:
The cost was determined by negotiations between the vendor, Smoot Construction Company, and the Division of Sewerage and Drainage. The total modification includes labor costs, if-authorized line item costs for supplemental services that may be required, and a ten percent (10%) contingency.
PROJECT TIMELINE: It is anticipated that the construction Notice to Proceed (NTP) will be issued in May 2017. The construction duration is three (3) years which would complete construction in May 2020 with project warranty ending in May 2021.
PROCUREMENT INFORMATION: The Division advertised for competitive bids for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329 of the Columbus City Code. The Division of Sewage and Drainage received three (3) bids on December 12, 2014...
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