Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to issue a purchase order to Arrow Energy to purchase jet fuel for the Police Division helicopters based on the current universal term contract. Helicopters are used to patrol the airspace above the City of Columbus and will be flying an average of 500 hours per month. The average fuel burn is approximately 25 gallons per hour. This purchase of jet fuel will permit the helicopters to continue full operations through February 2017.
Bid Information: Based on contract FL006349 and purchase agreement #000065, a universal term contract was established with Arrow Energy, Inc.
Contract Compliance No.: CC72167-101020
Emergency Designation: Emergency legislation is requested in order to purchase jet fuel to keep the Division’s fleet of helicopters flying their normal flight hours.
FISCAL IMPACT: $438,000.00 was approved in the Division’s 2016 General Fund Budget. $100,000.00 has already been encumbered in 2016 for the purchase of jet fuel. Total expended or encumbered in 2015 was $100,000.00. $200,000.00 was encumbered or spent in 2014.
Title
To authorize and direct the Finance and Management Director to establish a purchase order with Arrow Energy, Inc. for the purchase of jet fuel for the Division of Police from an existing universal term contract; to authorize the expenditure of $25,000.00 from the General Fund.; and to declare an emergency. ($25,000.00)
Body
WHEREAS, there is a need to fly turbine helicopters for the patrol of the airspace for the City of Columbus; and
WHEREAS, a contract was awarded to Arrow Energy, Inc. for the purchase of jet "A" fuel in accordance with the terms and conditions of universal term contract FL006349; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Police, Department of Public Safety, in that it is immediately necessary to issue a purchase order for jet fuel and for the preservation of the public health, peace property, safety, and welfare, Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to establish a purchase order with Arrow Energy, Inc. for the purchase of jet "A" fuel for the Division of Police, Department of Public Safety, based on the universal term contract with Arrow Energy, Inc.
SECTION 2. That the expenditure of $25,000.00 or so much thereof as may be needed, be and the same is hereby authorized in Fund 1000, General Funds, in object class 02 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.