Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue purchase orders, on behalf of the Division of Fire, for the purchase of radio communication equipment from an existing Universal Term Contract established by the Purchasing Office with Motorola Solutions Inc. in the amount of $50,811.20. This radio communication equipment is to be utilized in four (4) Sutphen Monarch Custom Pumper Trucks and one (1) Sutphen Aerial Platform Ladder Truck for the Division of Fire.
Bid Information: Universal Term Contract / Motorola Solutions Inc. - FL006116 / PA000392 (exp. 09/30/2017)
Contract Compliance: Motorola Solutions Inc. (#36-1115800) - Active C.C. - 12/03/17 (Vendor #007169)
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds and immediate purchase of this important equipment and placed in service as soon as possible so firefighting services can continue without interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of $50,811.20 from the existing appropriation within the Safety Bond Fund, specifically authorizing the purchase of radio communication equipment for use in four (4) Sutphen Pumper Trucks and one (1) Sutphen Aerial Platform Ladder Truck for the Division of Fire.
Title
To authorize and direct the Finance and Management Director to issue purchase orders to Motorola Solutions Inc. for radio communication equipment for the Division of Fire from an existing Universal Term Contract with Motorola Solutions Inc.; to authorize the expenditure of $50,811.20 from the Safety Bond Fund; and to declare an emergency. ($50,811.20)
Body
WHEREAS, there is a need to purchase radio communication equipment for use in four (4) Sutphen Pumper Trucks and one (1) Sutphen Aerial Platform Ladder Truck for the Division of Fire; and
WHEREAS, a Universal Term Contract established by the Purchasing Office exists with Motorola Solutions, Inc. for this equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Finance and Management Director to issue purchase orders for radio communication equipment for use in four (4) Sutphen Pumper Trucks and one (1) Sutphen Aerial Platform Ladder Truck for use by firefighters for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue purchase orders on behalf of the Division of Fire for radio communication equipment for use in four (4) Sutphen Pumper Trucks and one (1) Sutphen Aerial Platform Ladder Truck in accordance with the existing Universal Term Contract established by the Purchasing Office with Motorola Solutions, Inc. for such purpose.
SECTION 2. That the expenditure of $50,811.20, or so much thereof as may be necessary, be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.