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File #: 3065-2016    Version: 1
Type: Ordinance Status: Passed
File created: 11/21/2016 In control: Public Safety Committee
On agenda: 12/12/2016 Final action: 12/15/2016
Title: To authorize the Director of Public Safety to enter into a contract with Wellcomp Managed Care Services, Inc. (Wellcomp) for the Division of Police for the review, auditing, and processing of prisoner medical claims, to authorize the expenditure of $80,340.00 from the General Fund; and to declare an emergency ($80,340.00).
Attachments: 1. 3065-2016Wellcomp Financial String

Explanation

 

BACKGROUND: This ordinance authorizes the Public Safety Director to enter into a contract with Wellcomp Managed Care Services, Inc. (Wellcomp) in the amount of $80,340.00 to provide prisoner medical claims services as needed for the Division of Police.  The scope of services outlined in the City’s Request for Proposal include: processing, negotiating, and auditing prisoner medical claims.

 

The specifications within the RFP allows for the option of three (3), one (1) year renewals. Consequently, the term of the contract could potentially be four (4) years.  This is the first renewal of potentially three (3) renewals.  The annual cost for the renewals will be based on a fee schedule established in the RFP.

 

Bid Information:  Formal Bid # SA006090 was opened on November 12, 2015. One response was received as follows:

 

Wellcomp Managed Care Services, Inc. (Wellcomp)

 

The RFP evaluation committee, which was comprised of Division of Police personnel from Fiscal and Human Resources, recommends that a contract be awarded to Wellcomp Managed Care Services, Inc (Wellcomp).

 

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

 

Contract Compliance - CC97869-103624 expires on 10/30/2017

 

Emergency Designation: Emergency legislation is requested to enable the Division of Police to immediately process the necessary paperwork to enter into a contract with Wellcomp Managed Care Services, Inc. to continue the services to reduce claim costs.

 

FISCAL IMPACT:  This ordinance authorizes an expenditure of $80,340.00 from the 2016 General Fund Budget for processing prisoner medical claims for the Division of Police. Funds are available in the Division's 2016 General Fund Budget. In 2015, 2014 & 2013, $78,000.00 was encumbered and/or spent.

 

Title

 

To authorize the Director of Public Safety to enter into a contract with Wellcomp Managed Care Services, Inc. (Wellcomp) for the Division of Police for the review, auditing, and processing of prisoner medical claims, to authorize the expenditure of $80,340.00 from the General Fund; and to declare an emergency ($80,340.00).

 

Body

 

WHEREAS, the Public Safety Department requests to enter into a contract with Wellcomp Managed Care Services, Inc. (Wellcomp) for processing, auditing, and negotiating prisoner medical claims, effective December 15, 2016 until December 14, 2017, and

 

WHEREAS, Wellcomp Managed Care Services, Inc. (Wellcomp) shall process, audit, and negotiate prisoner medical claims as needed by Division of Police, and

 

WHEREAS, funds are budgeted in the Division’s 2016 General Fund, and

 

WHEREAS, a request for proposal SA006090, for processing prisoner medical claims was opened on November 12, 2015, and

 

WHEREAS, an evaluation committee comprised of representatives from the Division of Police completed a review of the proposals submitted by the vendors to the City in response to a request for proposal, SA006090, opened on November 12, 2015. 

 

WHEREAS, the committee recommended Wellcomp Managed Care Services, Inc. (Wellcomp) as the vendor to award the contract.  The specifications stated that this contract could be renewed for three (3) additional one (1) year terms.  This is the first of the three potential renewals;

 

WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into this contract with Wellcomp Managed Care Services, Inc. (Wellcomp) for processing, auditing, and negotiating prisoner medical claims for the immediate preservation of the public peace, health, property, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into the first renewal contract with Wellcomp Managed Care Services, Inc. (Wellcomp)for the purpose of processing, auditing, and negotiating prisoner medical claims for the Division of Police.

 

SECTION 2.  That the expenditure of $80,340.00 or so much thereof as may be needed, is hereby authorized in Fund 1000 in object class 03 General Fund - Services per the accounting codes in the attachment to this ordinance.

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.

 

SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.