Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities and the Director of Recreation and Parks to enter into a Maximum Reimbursement / Maintenance Agreement with the Ohio Department of Natural Resources (ODNR), for the Oxbow Road Boat Ramp Improvements Project, located on the Hoover Reservoir (City of Columbus property).
The City of Columbus (City), Departments of Public Utilities and Recreation and Parks are coordinating with ODNR to invest funding in the Oxbow Road Boat Ramp Project. The project includes a new one-lane boat ramp, access roadway improvements, sidewalk, new parking facilities, handicapped accessible parking and fishing access, storm water improvements and lighting. The agreement defines maintenance responsiblities between the City and ODNR along with conditions related to state and federal funds used to help fund the improvements. Specifcally, ODNR will perform non-routine maintenance for all of the facilities installed at the Oxbow Boat Ramp area for the estimated useful life of the project. The City will perform routine cleaning and maintenance, including trash removal, mowing, seasonal dock installation and removal, rental of portable restroom facilities, minor dock repairs, lighting, and sign maintenance.
The project is estimated to start construction in April 2017 and lasting until November 2017.
ODNR has designated approximately $2,000,000.00 state and federal funding towards this improvement. It has been agreed that ODNR will publicly bid and construct the project on the City's behalf, and obtainin reimbursement subject to said agreement. The City has agreed to contribute up to $175,000.00 towards the project to help pay for the necessary storm water improvements. City funding is provided by both the Departments of Public Utilities and Recreation and Parks.
Planning Area: “N/A”; Hoover Reservoir is outside Columbus City boundaries.
2. PAYMENT INFO.: Treasurer, State of Ohio, FID# 31-1334820 | DAX # 005089 | Gov’t |
3. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to provide prompt payment to ODNR; construction is scheduled to bid January 2017.
4. FISCAL IMPACT: There is sufficient funding within the Water G.O. Bonds Fund and the Recreation and Parks Voted Bond Fund for these expenditures.
Title
To authorize the Directors of the Department of Recreation and Parks and the Department of Public Utilities to enter into a Maximum Reimbursement Contract and a Maintenance Agreement with the Ohio Department of Natural Resources for the Oxbow Road Boat Ramp Improvements Project in an amount up to $175,000.00; to authorize an expenditure up to $100,000.00 within the Water General Obligations Bonds Fund; to authorize an expenditure up to $75,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($175,000.00)
Body
WHEREAS, the Directors of Public Utilities and Recreation and Parks need to enter into a Maximum Reimbursement Contract and a Maintenance Agreement with the Ohio Department of Natural Resources (ODNR) for the Oxbow Road Boat Ramp Improvements Project; and
WHEREAS, funding will be provided by the Department of Public Utilities, Division of Water, and the Department of Recreation and Parks; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Water G.O. Bonds Fund and the Recreation and Parks Voted Bonds Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Departments of Public Utilities and Recreation and Parks in that it is immediately necessary to authorize the Directors to enter into a Maximum Reimbursement Contract and Maintenance Agreement with the Ohio Department of Natural Resources for the Oxbow Road Boat Ramp Improvements Project in order to provide immediate funding to ODNR, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of the Department of Public Utilities and the Director of the Department of Recreation and Parks are authorized to enter into a Maximum Reimbursement Contract and a Maintenance Agreement with the Ohio Department of Natural Resources (ODNR), 2045 Morse Rd., Bldg. G-1 Columbus, Ohio, 43229-6693; for the Oxbow Road Boat Ramp Improvements Project, in the amount of $175,000.00.
SECTION 2. That the reimbursement of $175,000.00 or so much thereof as may be needed, is hereby authorized in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.