Explanation
BACKGROUND: As a result of a Request For Proposal process in accordance with Chapter 329 of the Columbus City Code, three vision insurance bid responses were reviewed by the City’s Evaluation Committee, comprised of five members.
Each proposal was evaluated on the following criteria as required by Chapter 329: competency to perform, quality and feasibility of the offerors technical proposal, ability to perform the required service competently, past performance, and the cost structure of the proposal. Vision Service Plan Company is recommended as the vision plan administrator. Vision Service Plan Company has provided excellent services for the City of Columbus and, a guaranteed three year administrative rate. The vision plan administrative rate of $.79 per employee per month is effective February 1, 2017 until January 31, 2018. Vision Service Plan Company offers the ability to duplicate negotiated benefits. The contract is for a three-year period, subject to annual appropriation; this ordinance represents the first year. The contract is effective February 1, 2017 until January 31, 2018.
To maintain insurance programs in accordance with the negotiated labor contracts, additional funding of the vision insurance program is necessary to insure continuation of employee insurance coverage. Cost estimates were based on 2015-16 trust fund expenditures using a two year average of actual city utilization, expected changes due to union negotiations, as well as input from insurance carriers.
Emergency action is requested to ensure the vision insurance program for city employees is able to commence as soon as contractually possible, thereby maintaining continuity of service.
Contract compliance number is 31-0725743.
FISCAL IMPACT: To enter into contract with Vision Service Plan to establish the maximum obligation liability, and to authorize the expenditure of $1,040,000 for vision plan administration services from February 1, 2017 through January 31, 20...
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