Explanation
BACKGROUND: In an effort to continue providing City of Columbus employees with healthy lifestyle, disease prevention, and disease management programming that align with the Department of Human Resources “Healthy Columbus” Program, the City published a Request for Proposal to obtain a vendor to provide tobacco cessation services to City employees and eligible adult dependents.
As a result of a Request For Proposal process in accordance with Chapter 329 of the Columbus City Codes, three bid responses were reviewed by the City's Evaluation Committee, comprised of three members.
Each proposal was evaluated on the following criteria: competency to perform, quality and feasibility of the offerors technical proposal, ability to perform the required service competently, past performance, and the cost structure of the proposal. Optum Care Solutions Inc. is recommended as the vendor to provide tobacco cessation services to City employees and eligible adult dependents.
To maintain tobacco cessation services as a part of the Healthy Columbus program, additional funding is necessary. Cost estimates were based on 2015-2016 tobacco cessation services utilization. The contract is for a three-year period, subject to annual appropriation.
Emergency action is requested to ensure tobacco cessation services for city employees and eligible adult dependents are able to commence as soon as contractually possible, thereby maintaining continuity of service.
Contract compliance number is 41-1591944
FISCAL IMPACT: To enter into contract with Optum Care Solutions Inc. to establish the maximum obligation liability, and to authorize the expenditure of $20,250 for tobacco cessation services from February 1, 2017 through January 31, 2018. Funding is available in the 2017 budget for this contract. Contingent on the passage of ordinance 3081-2016.
Title
To authorize the Human Resources Director to enter into contract with Optum Care Solutions Inc. to provide all employees and eligible adult dependents tobacco cessation services from February 1, 2017 through January 31, 2018; to authorize the expenditure of $20,250.00 from the Employee Benefits Fund, or so much thereof as may be necessary, to pay the costs of said contract; and to declare an emergency. ($20,250.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to enter into contract with Optum Care Solutions Inc. to provide all employees and eligible adult dependents with tobacco cessation services from February 1, 2017 through January 31, 2018; and
WHEREAS, it is necessary to authorize the expenditure of up to $20,250.00, or so much thereof as may be necessary, to pay contract costs for tobacco cessation services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Human Resources in that it is immediately necessary to enter into contract with Optum Care Solutions Inc. to ensure the tobacco cessation services program for city employees is able to commence as soon as contractually possible, thereby maintaining continuity of service;
Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Human Resources Director is hereby authorized to enter into contract with Optum Care Solutions Inc. to provide tobacco cessation services to all employees and eligible adult dependents from February 1, 2017 through January 31, 2018.
SECTION 2. That the expenditure of $20,250.00 or so much thereof as may be necessary, for coverage is hereby authorized to be expended as follows:
Department: 4602 | Fund: 5502 | Subfund: 550206 | Section 3: 460201 | Section 4: RM01 | Program: RM004
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage, if the Mayor neither approves nor vetoes the same.