Explanation
BACKGROUND: In an effort to continue providing City of Columbus employees with healthy lifestyle, disease prevention and disease management programming that align with the Department of Human Resources Healthy Columbus Program, the City published a Request for Proposal to obtain a vendor to provide biometric health screenings to City employees.
As a result of a Request For Proposal process in accordance with Chapter 329 of the Columbus City Codes, six bid responses were reviewed by the City's Evaluation Committee, comprised of three members.
Each proposal was evaluated on the following criteria: competency to perform, quality and feasibility of the offerors technical proposal, ability to perform the required service competently, past performance, and the cost structure of the proposal. Healthstrides, Inc. is recommended as the vendor to provide biometric health screenings to City employees.
To maintain biometric screenings as a part of the Healthy Columbus program, additional funding is necessary. Cost estimates were based on 2015-2016 biometric screenings. The contract is for a three-year period, subject to annual appropriation.
Contract compliance number is 26-4378217
Emergency action is requested to ensure biometric health screenings for city employees are able to commence as soon as contractually possible, thereby maintaining continuity of service.
FISCAL IMPACT: To enter into the contract with Healthstrides, Inc. to establish the maximum obligation liability, and to authorize the expenditure of $104,149 for biometric health screening services from February 1, 2017 through January 31, 2018. Funding is available in the 2017 budget for this contract. Contingent on the passage of ordinance 3081-2016.
Title
To authorize the Human Resources Director to enter into contract with Healthstrides, Inc. to provide all employees and eligible adult dependents biometric health screening services from February 1, 2017 through January 31, 2018; to authorize the expenditure of $104,149.00 from the Employee Benefits Fund, or so much thereof as may be necessary, to pay the costs of said contract; and to declare an emergency. ($104,149.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to enter into contract with Healthstrides, Inc. from February 1, 2017 through January 31, 2018; and
WHEREAS, it is necessary to authorize the expenditure of up to $104,149.00, or so much thereof as may be necessary, to pay contract costs for biometric health screening services and associated supplies; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Human Resources in that it is immediately necessary to enter into contract with Healthstrides, Inc. to ensure biometric health screenings for city employees are able to commence as soon as contractually possible, thereby maintaining continuity of service;
Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Human Resources Director is hereby authorized to enter into contract with Healthstrides, Inc. to provide biometric health screening services to all employees and eligible adult dependents from February 1, 2017 through January 31, 2018.
SECTION 2. That the expenditure of $104,149 or so much thereof as may be necessary for coverage is hereby authorized to be expended as follows:
Department: 4602 | Fund: 5502 | Subfund: 550206 | Section 3: 460201 | Section 4: RM02 | Program: RM004
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage, if the Mayor neither approves nor vetoes the same.