Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Purchase Agreement (PA000386) with Advizex Technologies, which expires June 30, 2018. This contract was established by ordinance 1794-2016, which passed on July 11, 2016. The purpose of the contract is to provide for ready access to EMC hardware, software, and associated support services needed for the City’s storage area network (SAN).
DoT has a need to upgrade its storage area network (SAN) to ensure its continued reliability and that of the city’s critical data infrastructure. The requisite hardware, software, and installation services are available on the above noted PA with Advizex Technologies for a cost of $676,375.10. Funds are available to accommodate this purchase in DoT’s General Obligation Debt (Capital) fund.
EMERGENCY ACTION:
Emergency action is requested to initiate service from the contractor to avoid a delay in services.
FISCAL IMPACT:
Funding for this project is available within the Department of Technology, Information Services Division, Information Services Bond Fund ($676,375.10) and is the total cost associated with this ordinance.
CONTRACT COMPLIANCE:
Vendor Name: Advizex Technologies C.C#/F.I.D#: 37 - 1504931 DAX vendor Acct.#: 007452 Expiration Date: 05/18/2018
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Purchase Agreement with Advizex Technologies for EMC hardware, software and associated support services; to authorize the expenditure of $676,375.10 from the Department of Technology, Information Services Division, Information Services Bond Fund, and to declare an emergency. ($676,375.10)
Body
WHEREAS, the Department of Technology has a need to upgrade its storage area network to ensure its continued reliability and that of the city’s critical data infrastructure; and
WHERAS, an existing purchase agreement with Advizex Technologies contains the requisite items to address the above mentioned need; and
WHEREAS, this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order from the above named Purchase Agreement with Advizex Technologies in the amount of $676,375.10 for hardware, software and associated services; and
WHEREAS, an emergency exists in the daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Advizex Technologies, for the purchase of hardware, software, and associated services to allow for the upgrade of the city’s storage area network for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to establish a purchase order from an existing Purchase Agreement (PA000386 ) with Advizex Technologies, which expires June 30, 2018. The purchase order will provide for hardware, software, and associated support services needed to upgrade the city’s storage area network (SAN).
SECTION 2: That the expenditure of $676,375.10 or so much thereof as may be necessary, is hereby authorized to be expended from the Department of Technology, Information services Division, Information Services Bond Fund is hereby authorized as follows: (see attachment 3176-2016 EXP)
Department: 47| Division: 47-02| Object Class: 06| Main Account: 66530:|Fund: 5105|Subfund: n/a| Program: CW001 | Section 3: 470201 | Section 4: IT01 | Section 5: n/a | Project ID: 470047-100000 {Enterprise System Upgrade- Carryover and 2016 bond sale funds} | Amount: $676,375.10 |
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.