Explanation
Background: This legislation is to authorize the Finance and Management Director to modify the existing contract with Grant/Riverside Methodist Hospitals/WorkHealth for the purchase of Drug & Alcohol Testing Services and to extend the contract up to and including June 30, 2017, at the same terms and conditions of Contract# FL005158, as agreed by both parties.
A contract modification is needed to extend the contract through June 30, 2017 to purchase Drug & Alcohol Testing Services for the Department of Human Resources, the largest user, and all city agencies, and to ensure testing services are available and supplied without interruption. These services are needed for the testing of pre-employment candidates and various other tests, such as random testing for city employees.
1. Amount of additional funds: Department of Human Resources and various City agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. The contract modification and extension will allow for the time needed to process a new RFP (Request for Proposal) and and award a contract for Drug & Alcohol Testing Services.
3. Reason other procurement processes were not used: A RFP process is needed to award a contract (UTC) so Drug & Alcohol Testing Services can be purchased on an as needed basis.
4. How cost was determined: Prices will be in accordance with the requirements of the RFP.
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Fiscal Impact: No funding is required to modify and extend the contract. The Department of Human Resources, the largest user, and all city agencies must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Department to modify and extend the contract with Grant/Riverside Methodist Hospitals/WorkHealth for the purchase of Drug & Alcohol Testing Services. ($0.00)
Body
WHEREAS, a contract modification and extension is needed to conduct business with Grant/Riverside Methodist Hospitals/WorkHealth to allow City agencies to purchase drug and alcohol Testing Services for pre-employment candidates and various other tests, such as random testing for city employees, without interruption; and
WHEREAS, the contract with Grant/Riverside Methodist Hospitals/WorkHealth expires March 31, 2017; and
WHEREAS, modifying and extending the contract will allow for time needed to process a new RFP and contract for Drug & Alcohol Services so that services will not be interrupted; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Human Resources to authorize the Finance and Management Director to modify and extend the existing contract with Grant/Riverside Methodist Hospitals/WorkHealth up to and including June 30, 2017, at the same terms and conditions of Contract# FL005158 as agreed by both parties; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is authorized to modify and extend the existing contract for the purchase of Drug & Alcohol Testing Services with Grant/Riverside Methodist Hospitals/WorkHealth up to and including June 30, 2017, at the same terms and conditions of Contract# FL005158, as agreed by both parties.
Section 2: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.