Explanation
1. BACKGROUND
This legislation authorizes a contract modification and the encumbrance of funds for inspection services provided by the Department of Public Service for the Intersection Improvements - Cleveland Avenue at Schrock Road project. This is a joint project with the City of Westerville. The City of Westerville shall advertise for and own the construction contract for this project while the City of Columbus will provide the inspection services.
This project is in the Far North Community Planning Area (CPA 3). The scope of improvements of the joint project includes improvements to Cleveland Avenue (from 450’ West of Schrock Hill Court to 150’ East of Cleveland Avenue), Schrock Road (2,000’ north of Schrock Road (northern entrance of Mount Carmel/St Ann’s Hospital) to 900’ south of Schrock Road and includes the southbound Cleveland Avenue entrance to westbound I-270), and I-270 ramps, including asphalt pavement widening and resurfacing, sidewalks, storm sewer, water works, street lighting, traffic control, and traffic signal replacement.
Pursuant to and under the authority of Ordinance No. 0297-2015, passed by the City Council of the City of Columbus, approved by the Mayor of said City, and attested to by the City Clerk on the 10th day of February 2015; and the City of Westerville, an Ohio municipal corporation, acting through its City Manager, pursuant to and under the authority of Ordinance No. 2015-12, passed by the City Council of the City of Westerville and attested to by the City Clerk on the 17th day of March 2015, the City of Columbus and the City of Westerville entered into a Cooperative Right-of-Way Acquisition and Inspection Services Agreement to provide for the efficient and coordinated right-of-way acquisition and for the City of Columbus to provide inspection services for the construction of the Improvements. This modification will clarify terms of the original agreement and cap the amount of money that Columbus will contribute to the project.
2. EMERGENCY DESIGNATION
The Department of Public Service is requesting this ordinance to be considered an emergency measure in order to maintain the City of Westerville’s project schedule.
3. FISCAL IMPACT
The estimated project cost for inspection is $900,000.00 and are available in the Streets and Highways Bond Fund, Fund 7704.
title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify a Cooperative Agreement with Westerville for the Intersection Improvements - Cleveland Avenue at Schrock Road project; to authorize the expenditure of up to $900,000.00 within the Streets and Highways Bond Fund to pay for construction inspection for the Intersection Improvements - Cleveland Avenue at Schrock Road project; and to declare an emergency. ($900,000.00)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the Intersection Improvements - Cleveland Avenue at Schrock Road project, a joint construction project with the City of Westerville; and
WHEREAS, this project consists of the construction of improvements to Cleveland Avenue (from 450’ West of Schrock Hill Court to 150’ East of Cleveland Avenue), Schrock Road (2,000’ north of Schrock Road [northern entrance of Mount Carmel/St Ann’s Hospital] to 900’ south of Schrock Road and includes the southbound Cleveland Avenue entrance to westbound I-270), and I-270 ramps; and
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, will be providing the construction inspection services for this project; and
WHEREAS, it is necessary to modify the original contract to clarify terms and limit the amount of funds the City of Columbus will contribute to the project; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvement Budget and a transfer of cash within the Streets and Highways Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, this legislation authorizes the encumbrance of $900,000.00 for inspection services provided by the Department of Public Service for the Intersection Improvements - Cleveland Avenue at Schrock Road project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that it is immediately necessary to authorize the Director to modify the agreement in order to allow for immediate encumbrance of funds in order to maintain Westerville’s project schedule for the preservation of public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
7704 / P530161-100000 / Roadway Improvements (Voted 2013 Debt SIT Supported) / $1,270,000.00 / ($300,000.00) / $970,000.00
7704 / P530086-100025 / Intersection Improvements - Cleveland Avenue at Schrock Road (Voted 2013 Debt SIT Supported) / $600,000.00 / $300,000.00 / $900,000.00
SECTION 2. That the transfer of $300,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bonds Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service is authorized to modify the Cooperative Right-of-Way Acquisition and Inspection Services Agreement with Westerville for the Intersection Improvements - Cleveland Avenue at Schrock Road project to clarify terms and conditions and place a cap on the amount of funds the City will be contributing to the project.
SECTION 4. That the expenditure of $900,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.