Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into agreements for the option to establish three (3) Universal Term Contracts (UTC) for services to inspect and repair fire and smoke dampers at various City locations in compliance with City of Columbus ordinance 1018-2015 Fire Damper Inspection Program and the National Fire Protection Association (NFPA) regulations. The term of the proposed option contract is through August 31, 2020. Each contract may be extended for four (4) additional years, subject to mutual agreement by both parties. The City has approximately 300 dampers within approximately 25 buildings.
Prequalification Awards: The Purchasing Office has recognized and prequalified selected companies capable of performing the required services. The purchasing office pre-qualified vendors based on the following criteria:
The vendor must show experience in providing HVAC services, specifically for the inspection and repair of fire and smoke dampers.
The vendor must provide copies of the ICB certification in HVAC Safety Systems for supervisors overseeing inspection and repair services.
Considering the long term of the contract, the Purchasing Office may find additional vendors are qualified to perform services and seek additional term contracts with those vendors.
Future Contracting and Awards for Inspection and Repair Services: The City intends to solicit bids to pre-qualified vendors and award one bidder a purchase order for the testing and inspection services outlined in the specifications of RFQ002460. Once testing and inspection services have been performed, the vendor may make recommendations to perform repairs to the fire and smoke dampers systems. The City intends to solicit bids to pre-qualified vendors and award one purchase order to perform repair services based on the inspection reports to gain access to, repair, replace, or modify the dampers in accordance with National Fire Protection Associa...
Click here for full text