Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an engineering agreement with Ribway Engineering Group, Inc. for the Third Avenue Relief Sewer, Phase 3 Project, CIP 650768-100003. This contract will include field surveys/investigations, preparation of construction documents, and engineering services during construction. This is a joint project with the Dept. of Public Services (DPS). DPS will provide Pedestrian Safety Improvements under project CIP 590105-100115. The project is located in the West Olentangy community planning area.
(For additional information regarding the tasks, please see the attached Director’s Information Sheet Section 5.)
PROCUREMENT: The Division advertised for a Request for Proposals (RFP’s) for the subject services on the City’s Vendor Services website and in the City Bulletin in accordance with the overall provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received six (6) proposals on May 13, 2016 from the following companies:
Name C.C. No. /Exp. Date City/State Status
Ribway Engineering Group, Inc. 31-1406579 05/31/18 Columbus/Ohio MBE
GPD Group 34-1134715 05/27/18 Columbus/Ohio MAJ
E.P. Ferris & Associates, Inc. 31-1194974 05/15/17 Columbus/Ohio MAJ
Columbus Engineering Consultants, Inc. 31-0716498 06/2/17 Columbus/Ohio MAJ
Prime AE Group, Inc. 26-0546656 10/30/17 Columbus/Ohio MAJ
RA Consultants, LLC 20-0654077 05/21/17 Columbus/Ohio MAJ
The proposals were reviewed and evaluated by the Proposal Evaluation Committee and determined that the proposal that met or exceeded the qualification requirements as stated in the RFP was Ribway Engineering Group, Inc.
PROJECT TIMELINE: The preliminary and detail design will be completed within 15 months of the contract notice to proceed date. The contract will remain open until construction is complete which is anticipated to be completed by end of 2021.
CONTRACT COMPLIANCE No.: 31-1406579 | MAJ | Exp. 5/31/18 | Vendor # 005279
ECONOMIC IMPACT: This sanitary relief sewer is being built to capture the Designed Sewer Relief (DSR) overflows at three (3) locations on Third Avenue between Edgehill Road and Northwest Blvd. This is a consent order project; the DSR's will be mitigated to the 10-year Level of Service as mandated by the City's Wet Weather Management Plan.
FISCAL IMPACT: This legislation authorizes a total expenditure of $476,227.21. It authorizes the transfer of $57,460.33 and an expenditure of $377,460.33 from the Sanitary Sewer General Obligation (G.O.) Bond Fund 6109. Funds in the amount of $98,766.88 are also available for this project in the Streets and Highways General Obligation Bond Fund 7704, within the Department of Public Service. An amendment to the 2016 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
Title
To authorize the Director of Public Utilities to enter into an engineering agreement with Ribway Engineering Group, Inc., for the Third Avenue Relief Sewer, Phase 3 project for a total expenditure of $476,227.21; to authorize the transfer of $57,460.33 and the expenditure of up to $377,460.33 from the Sanitary Sewer General Obligation Bond Fund; to authorize the transfer of $98,766.88 and the expenditure of up to $98,766.88 from Streets and Highways General Obligation Bond Fund; and to amend the 2016 Capital Improvements Budget. ($476,227.21).
Body
WHEREAS, the Third Avenue Relief Sewer, Phase 3 is a joint project between the Departments of Public Utilities and Public Service; and
WHEREAS, this project will provide field surveys/investigations, preparation of construction documents, and engineering services during construction; and
WHEREAS, it is necessary to authorize the transfer of $57,460.33 and the expenditure of up to $377,460.33 in funds from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize the transfer of $98,766.88 and the expenditure of up to $98,766.88 in funds from the Streets and Highways General Obligation Bond Fund 7704; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to enter into a professional engineering service agreement with Ribway Engineering Group, Inc., for the Third Avenue Relief Sewer, Phase 3 project which is a joint project with the Department of Public Service, for the preservation of the public health and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering service agreement with Ribway Engineering Group, Inc., 300 East Broad Street, Suite 500 Columbus, Ohio 43215, for the Third Avenue Relief Sewer, Phase 3 project, which is a joint project with the Department of Public Service, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $57,460.33 within the Sanitary Sewer General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is hereby authorized to transfer $98,766.88 within the Streets and Highways General Obligation Bond Fund 7704, per the account codes in the attachment to this ordinance.
SECTION 4: That the 2016 Capital Improvements Budget Ordinance is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
P650375-100002 | Compost Facility Odor Reduction Improvements | $225,180 | $167,719.67 | -$57,461
P650768-100003 | Third Avenue Relief Sewer, Phase 3 | $320,000 | $377,461 | +$57,461
P590105-100005 | Pedestrian Safety Improvements -- Sidewalk Program (Voted 2013 Debt SIT Supported) | $281,000.00 | $182,233.00 | -$98,767.00
P590105-100115 | Pedestrian Safety Improvements -- Third Avenue Sidewalks (Voted 2013 Debt SIT Supported) | $0.00 | $98,767.00 | +$98,767.00
SECTION 5: That the Director is hereby authorized to expend up to $377,460.33 in the following manner: Sanitary Sewer G.O. Bond Fund 6109 per the account codes in the attachment to this ordinance.
SECTION 6: That the Director is hereby authorized to expend up to $98,766.88 in the following manner: Streets and Highways G.O. Bond Fund 7704 per the account codes in the attachment to this ordinance.
SECTION 7. That said company, Ribway Engineering Group, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.