Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify the contract with Burgess and Niple, Inc. for adding detailed design work to the original contract. The work will include plans for widening the trail, constructing a ramp from the trail to Bethel Road and constructing a path along Bethel Road to Anheuser Busch Park on Olentangy River Road. This is the first time this contract has been modified.
The first phase of the contract was to complete the Feasibility Study, which has been submitted and approved. The Feasibility Study developed the preferred alignments for the trail along Bethel Road, from Anheuser Busch Park to the trail, and the widening of ¾ mile of trail between Bethel Road and Antrim Park. The first phase involved public meetings, preliminary engineering, cost estimating, environmental field review, and key stakeholder meetings. The original legislation #3145-2015 was passed by Commission and City Council in December, 2015.
The Olentangy Trail is the busiest trail in Ohio. Recent trail counts show that the trail had over 1,000,000 uses in 2014. Several segments of the trail receive over 1,000 users per day. Over 20,000 residents live along the Bethel Road corridor, yet have no access to the trail. As well, the stretch of trail between Antrim Park and Bethel Road is the narrowest, most congested section of the 14 mile trail.
In 2014, the Department was awarded a MORPC grant for construction funds for these improvements in the amount of $2,1044,665.00. The project is set for construction in 2019.
The original legislation was for $149,977.41 and this modification is for $688,154.00 which will increase the total project to $838,131.41.
Principal Parties:
Burgess and Niple, Ltd.
5085 Reed Road, Columbus, OH 43220
Brian Moore: (614) 459-2050
Contract Compliance Number: 310885550
Contract Compliance Expiration Date: February 4, 2018
Number of Columbus Based Employees: 25 +
Emergency Justification: To meet the ODOT requirements of project plan development and construction bidding which will require final plans to be submitted within 16 months. Meeting this deadline requires 3 submittals to the plan review process required by the city and meeting the state and federal permitting review.
Benefits to the Public: Cycling, walking, running, and active trail uses provide highly recognized year-round benefits to urban lifestyles. Access to trails and to key destinations is one of the top rated priorities noted by residents.
Area(s) Affected: Planning Area: 5
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by improving access to trails and greenways corridors, providing safe connections for nearby neighborhoods to the regional trail network, and constructing a significant east/west connection to the city’s trail system.
Fiscal Impact: The expenditure of $149,977.41 was legislated for the Olentangy Trail, Antrim Park to Bethel Road Project by Ordinance 3145-2015. This ordinance will provide funding that will modify the previously authorized amount by $688,154.00. $688,154.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $838,131.41.
Title
To authorize the Director of Recreation and Parks to modify the contract with Burgess and Niple, Inc.; to authorize the City Auditor to appropriate, transfer, and expend $688,154.00 between projects within Fund 7702 Recreation and Parks Bond Fund; to amend the 2016 Capital Improvements Budget Ordinance 0960-2016; and to declare an emergency. ($688,154.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to modify the contract with Burgess and Niple, Inc. to add detailed design work to the original contract; and
WHEREAS, it is necessary to authorize to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; and
WHEREAS, it is necessary to authorize that the 2016 Capital Improvements Budget Ordinance 0960-2016 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $688,154.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify the contract with Burgess and Niple, Inc. in order to meet the ODOT requirements of project plan development and construction bidding which will require final plans to be submitted within 16 months; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department is hereby authorized to modify the contract with Burgess and Niple, Inc. to add detailed design work to the original contract.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $688,154.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 7702 Recreation and Parks Bond Fund per the account codes in the attachment to this ordinance.
SECTION 6. That the 2016 Capital Improvements Budget Ordinance 0960-2016 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
CURRENT:
Fund 7702; P510305-100000; Greenways - Big Run Trail; $770,182 (SIT Supported)
Fund 7702; P510306-100000; Greenways - Olentangy Trail; $476,434 (SIT Supported)
Fund 7702; P510306-100002; Greenways - Olentangy Trail - Antrim Park to Bethel Rd. $0 (SIT Supported)
AMENDED TO:
Fund 7702; P510305-100000; Greenways - Big Run Trail; $558,462 (SIT Supported)
Fund 7702; P510306-100000; Greenways - Olentangy Trail; $0 (SIT Supported)
Fund 7702; P510306-100002; Greenways - Olentangy Trail - Antrim Park to Bethel Rd. $688,154 (SIT Supported)
SECTION 7. For the purpose stated in Section 1, the expenditure of $688,154.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.