Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to modify an existing engineering agreement (EL015115) with DLZ Ohio, Inc. and increase funding in the amount of $1,301,111.03 for the continuing project work including existing sewer infrastructure including CCTV; for the preparation of an engineering master plan report outlining recommended improvements for the East Franklinton and portions of the West Franklinton areas; to produce a set of detailed design drawings for portions of the Franklinton East area to include sewer rehabilitation or replacement as needed, inflow & infiltration removal, green infrastructure and drainage improvements; and to prepare detailed design drawings for the Scioto Peninsula area. This is a joint project between the Department of Public Utilities and Department of Public Service.
The project will provide needed evaluation of utility infrastructure in the East Franklinton neighborhood. Recommended improvements will be aimed at facilitating redevelopment of Columbus' oldest neighborhood and meeting the City's Combined Sewer Overflow consent order obligations to the Ohio EPA.
1. PROJECT MODIFICATION:
Amount of additional funds to be expended: $1,301,111.03 (Total Expenditure)
Original Contract (EL015115) $2,042,434.54
Modification # 1(current) $1,301,111.03
Total $3,343,545.57
Reasons additional goods/services could not be foreseen:
This is a planned contract modification.
Reason other procurement processes are not used:
This is a planned modification. Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and required to be rediscovered by another consultant.
How cost of modification was determined:
The cost of Mod #1 was determined by negotiations between the consultant and DOSD.
2. PROJECT TIMELINE: This project began in 2013 and the entire term of the project is planned for seven years. It is estimated that this project will conclude in 2020.
3. PROCUREMENT: DLZ Ohio, Inc. was selected in accordance with the procedures set forth in Columbus City Code, Section 329. DLZ was one of three firms to submit a bid. Upon review using criteria based on the proposal quality, experience of the team’s personnel, experience of the prime contractor, and local workforce, DLZ was awarded the contract.
Name C.C. No. /Exp. Date City/State Status
DLZ Ohio, Inc. 31-1268980 / 2-28-17 Worthington OH MBR
MS Consultants 34-6546916 / 2-18-18 Columbus OH MAJ
EMHT 31-0685594 2-18-18 Columbus, OH MAJ
4. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
5. CONTRACT COMPIANCE NO: 31-1268980 | MBR | Exp. 02/28/2017
6. ECONOMIC IMPACT: The project will address consent order obligations to the Ohio EPA in the Dodge Park Combined Sewer Overflow (CSO) area and will also facilitate redevelopment of Columbus' oldest neighborhood, Franklinton. The tremendous economic and social benefits to the area have been previously estimated and presented in a report "East Franklinton Creative Community District Plan". Renewed public infrastructure within the area will encourage and facilitate investment and redevelopment of this neighborhood.
7. FISCAL IMPACT: This legislation authorizes the expenditure of $746,931.25 from the Sanitary Sewer General Obligation Bond Fund 6109; and $554,179.78 from the Water General Obligations Bonds Fund 6006; and amends the 2016 Capital Improvements Budget. A transfer of funds within the Water General Obligations Bond Fund will be necessary.
Title
To authorize the Director of Public Utilities to modify and increase an existing agreement for professional engineering services with DLZ Ohio, Inc. for the Department of Public Utilities, Division of Sewerage and Drainage and Division of Water for the East Franklinton Improvements Project; to authorize additional project funding of $746,931.25 from the Sanitary Sewer General Obligation Bond Fund; to authorize a transfer and expenditure up to $554,179.78 from the Water General Obligations Bond Fund, for a combined total of up to $1,301,111.03; and to amend the 2016 Capital Improvements Budget. ($1,301,111.03)
Body
WHEREAS, Contract No. EL015115 was authorized by Ordinance Number: 2679-2013, passed December 16, 2013 and did authorize the Director of Public Utilities to enter into a contract with DLZ Ohio, Inc. for the East Franklinton Improvements; and
WHEREAS, it is necessary to modify Contract No. EL015115 to provide for additional services in regards to the East Franklinton Improvements; and
WHEREAS, it is necessary to authorize the expenditure of $746,931.25 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize a transfer and expenditure of $554,179.78 from the Water General Obligation Bond Fund 6006; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Divisions of Sewerage and Drainage and of Water, Department of Public Utilities, to authorize the Director to modify and increase the existing contract with DLZ Ohio, Inc. for the East Franklinton Improvements Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify an existing professional engineering services agreement with DLZ Ohio, Inc., 6121 Huntley Rd., Worthington, Ohio 43229, for the East Franklinton Improvements Project, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage and Division of Water.
SECTION 2. That the Director of Public Utilities is hereby authorized to expend up to $746,931.25 from the Sanitary Sewer General Obligation Bond Fund 6109 for the East Franklinton Improvements as indicated in the attached funding template.
SECTION 3. That the Director of Public Utilities is hereby authorized to transfer within and expend up to $554,179.78 from the Water General Obligation Bond Fund 6006 for the East Franklinton Improvements Project as indicated in the attached funding template.
SECTION 4. That the 2016 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the contract modification:
Division of Water:
Fund No. | Proj. No. | Project Name | Current Authority | Revised Authority | (Amount of Change)
6006 | P690536-100000 (New) | HCWP UV Disinfection | $3,659,324 | $3,198,150 | -$461,174
6006 | P690535-100000 (New) | DRWP UV Disinfection | $3,000,000 | $2,906,994 | -$93,006
6006 | P690236-100084 (New) | E. Franklinton WL Imp’s | $0 | $554,180 | +$554,180
SECTION 5. That the said firm, DLZ, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage and Division of Water.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.