Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Stantec Consulting Services, Inc., for the Miscellaneous Water Tank Overflow Improvements Project, in an amount up to $226,002.49, for Division of Water Contract No. 2178.
This project will involve the design of modifications to existing water tank overflows at five (5) separate facility sites, for a total of seven (7) tank overflow modifications, per Ohio EPA requirements. The locations of the tanks are at 1680 Henderson Road, 3309 Karl Road, 7560 Smoky Row Road, 3995 Summit View Road, and 5030 Ulry Road. Modifications to the interior and exterior of the tanks are to be expected, as well as additions and/or abandonments for certain sections of storm sewers.
Community Planning Areas:
1680 Henderson Road - Northwest
3309 Karl Road - North Linden
7560 Smoky Row Road - Far Northwest
3995 Summit View Road - Far Northwest
5030 Ulry Road - Rocky Fork - Blacklick
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to make modifications to the existing water tank overflow structures to ensure Ohio EPA water quality requirements are being met. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality and feasibility, 2. past performance, 3. environmentally preferable offeror, and 4. local workforce.
Requests for Proposals (RFP's) were received on October 7, 2016 from Stantec Consulting Services and RA Consultants, LLC.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to Stantec Consulting Services.
The Contract Compliance Number for Stantec Consulting Services is 11-2167170 (expires 9/10/17, MAJ, DAX Vendor No. 000462). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with Stantec Consulting Services, Inc. for professional engineering services for the Miscellaneous Water Tank Overflow Improvements Project for the Division of Water; to authorize a transfer and expenditure up to $226,002.49 within the Water General Obligations Bond Fund; and to amend the 2016 Capital Improvements Budget. ($226,002.49)
Body
WHEREAS, two technical proposals for professional engineering services for the Miscellaneous Water Tank Overflow Improvements Project were received on October 7, 2016; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Stantec Consulting Services; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director to enter into a professional engineering services agreement with Stantec Consulting Services, Inc. for the Miscellaneous Water Tank Overflow Improvements Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Miscellaneous Water Tank Overflow Improvements Project with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204 for an expenditure up to $226,002.49; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the transfer of $226,002.49 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006, Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2016 Capital Improvements Budget is hereby amended, in Fund 6006, Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690507-100000 (New) | HCWP Floc & Lime Basin Recon. | $400,000 | $200,000 | -$200,000
P690236-100091 (New) | Harrington Ct. Area WL Imp's | $221,442 | $212,806 | -$8,636
P690236-100092 (New) | S. Hampton Area WL Imp's | $250,000 | $232,634 | -$17,366
P690473-100011 (New) | Misc. Water Tank Overflow Imp’s | $0 | $226,002 | +$226,002
SECTION 4. That the expenditure of $226,002.49 or so much thereof as may be needed, is hereby authorized in Fund 6006, Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.