Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract with Decker Construction Company in the amount of up to $2,993,964.09 for the Pedestrian Safety Improvements - COTA Sidewalks Phase 2 project and to provide payment for construction, construction administration and inspection services.
This project includes the placement of new sidewalks and a new shared-use path, to include curb ramps and other necessary facilities, in three areas: Dierker Road, in the Northwest Community Planning Area; Kenny Road, in the Northwest and West Olentangy Community Planning Areas; and Campus View Boulevard, in the Far North Community Planning Area and other such work as may be necessary to complete the contract.
The estimated Notice to Proceed date is February 9, 2017. The project was let by the Office of Support Services through Bid Express. Ten bids were received on September 29, 2016, (ten majority) and tabulated as follows:
Company Name City/State Majority/MBE/FBE/ASN /PHC
Decker Construction Company Columbus, OH MAJ
Columbus Asphalt Paving Inc. Gahanna, OH MAJ
Double Z Construction Company Columbus, OH MAJ
George J. Igel & Co., Inc. Columbus, OH MAJ
Newcomer Concrete Services, Inc. Norwalk, OH MAJ
Strawser Paving Company Columbus, OH MAJ
Shelly & Sands, Inc. Columbus, OH MAJ
Complete General Construction Columbus, OH MAJ
Trucco Construction Co., Inc. Delaware, OH MAJ
Nickolas M Savko & Sons Columbus, OH MAJ
Award is to be made to Decker Construction Company as the lowest, responsive, responsible and best bidder.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
PRE-QUALIFICATION STATUS
Funding for this project is from a Federal grant and does not allow local prequalification requirements. The bidder and subcontractors are exempt from the prequalification requirements under relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
Decker Construction Company’s contract compliance number is 31-0983557, vendor number 004549, and expires 10/13/17.
3. FISCAL IMPACT
Funding for this project is budgeted and available within the Streets and Highways G.O. Bond Fund as part of the Department of Public Service 2016 Capital Improvement Budget and in the Federal Transportation Grants Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to ensure the safety of the travelling public thereby preserving the public health, peace, property, safety and welfare.
Title
To amend the 2016 Capital Improvements Budget; to authorize the City Auditor to appropriate monies in the Federal Transportation Grants Fund; to authorize the City Auditor to transfer funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Decker Construction Company in connection with the Pedestrian Safety Improvements - COTA Sidewalks Phase 2 project; to authorize expenditures of up to $3,293,360.50 relative to this project; and to declare an emergency. ($3,293,360.50)
Body
WHEREAS, the Department of Public Service is engaged in the Pedestrian Safety Improvements - COTA Sidewalks Phase 2 project; and
WHEREAS, work on this project consists of the placement of new sidewalks and a new shared-use path, to include curb ramps and other necessary facilities, in three areas: Dierker Road, in the Northwest Community Planning Area; Kenny Road, in the Northwest and West Olentangy Community Planning Areas; and Campus View Boulevard, in the Far North Community Planning Area; and
WHEREAS, it is necessary to authorize the Director of Public Service to enter into contract with Decker Construction Company for the construction services described above in the amount of up to $2,993,964.09; and
WHEREAS, it is necessary to provide funds for construction, construction administration, and inspection services, the estimated cost of which is $3,293,360.50; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Decker Construction Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
7704 / P590955-100017 / Operation Safewalks - Joyce Avenue Phase 3 (Councilmanic SIT Supported) / $654,076.00 / ($275,082.00) / $378,994.00
7704 / P590105-100042 / Pedestrian Safety Improvements - COTA Avenue Phase 2 (Councilmanic SIT Supported) / $0.00 / $275,082.00 / $275,082.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2016, the sum of $2,503,279.56 is appropriated in 7765 Federal Transportation Grants Fund in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance
SECTION 3. That the transfer of $275,081.94, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bond Fund per the account codes in the attachment to this ordinance:
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio, 43204, for construction of the Pedestrian Safety Improvements - COTA Sidewalks Phase 2 project in an amount of up to $2,993,964.09 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $299,396.41.
SECTION 5. That the expenditure of $790,080.94, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $2,503,279.56, is hereby authorized in Fund 7765 Federal Transportation Grants Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.