Explanation
Background Information: This legislation authorizes the Director of Human Resources to enter into contract with Mount Carmel Health Systems / Occupational Health for health and physical fitness testing services for the Divisions of Police and Fire in the amount of $1,137,863; the Division of Police portion totals $223,110 and the Division of Fire portion totals $914,753.00. This contract was re-bid for the first time in five years and this ordinance represents the first of a five year contract, from March 1, 2017 to February 28, 2018. Following the fifth year, the contract allows for three one year extensions if all parties are in agreement. Every year the contract renewal is subject to available appropriation and funding.
The health and physical fitness program is part of the current collective bargaining agreement between the City of Columbus and Fraternal Order of Police, Capital City Lodge #9 and the City of Columbus and the International Association of Fire Fighters (IAFF) Local #67. The intent of the program is to ensure the overall general health and fitness of police officers and fire fighters.
Originally, this contract was entered into by the Department of Public Safety. In 2014, the Department of Human Resources began managing the contract for both the Division of Police and the Division of Fire.
Bid Information: A request for proposal for both the Division of Police and the Division of Fire for this contract (RFQ 002701) was opened September 27, 2016. Two responses were received: one from The Ohio State University and the other from Mount Carmel Health Systems/ Occupational Health. The responses were evaluated by a committee consisting of personnel from the Department of Public Safety and the Department of Human Resources. An evaluation was completed based on defined criteria included in the RFP as well as relevant requirements of the Columbus City Codes, Chapter 329. The committee unanimously recommended the contract be awarded to Mount Carmel Health Systems / Occupational Health.
Fiscal Impact: Funding is provided for this contract in the 2017 Department of Human Resources' general fund budget specifically for this purpose. As stated above, this is the first of a five year contract, which allows for three one year additional extensions following the fifth year. Every year, contract renewal is subject to available and adequate appropriation and funding.
Mount Carmel Health Systems / Occupational Health's contract compliance number is 31-1439334. This ordinance is contingent on the passage of Ordinance 2862-2016.
Emergency Action: Emergency action is requested so that testing may continue pursuant to collective bargaining contracts between the City of Columbus and the Fraternal Order of Police, Capital City Lodge #9 and the City of Columbus and the IAFF Local #67 Firefighters Union.
Title
To authorize the Director of Human Resources Department to enter into contract with Mount Carmel Health Systems / Occupational Health for testing services for the Divisions of Police and Fire for the provision of health and physical fitness programs; to authorize the expenditure of $1,137,863.00 from the general fund; and to declare an emergency. ($1,137,863.00)
Body
WHEREAS, the city is required to provide health and physical fitness testing services and related education and wellness programs to the Division of Police, pursuant to the collective bargaining contract between the city and the Fraternal Order of Police, Capital City Lodge #9; and
WHEREAS, the city is required to provide health and physical fitness testing services and related education and wellness programs to the Division of Fire, pursuant to the collective bargaining contract between the city and the IAFF, Local #67; and
WHEREAS, a committee comprised of personnel from the Public Safety Department and the Human Resources Department selected Mount Carmel Health Systems / Occupational Health, based on criteria outlined in request for proposal 002701, opened September 27, 2016, and in accordance with relevant requirements of the Columbus City Codes, Chapter 329; and
WHEREAS, it is in the city's best interest to procure these professional services to assist with the continued implementation of the physical fitness and health and wellness education programs for the Divisions of Police and Fire; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Human Resources in that it is immediately necessary to contract with Mount Carmel Health Systems / Occupational Health to allow required health and physical fitness testing for the Division of Police and the Division of Fire to continue, thereby preserving the public health, peace, property, safety and welfare; Now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Human Resources Department is hereby authorized to enter into contract between the City of Columbus and Mount Carmel Health Systems / Occupational Health to provide physical fitness testing services and related health education and wellness programs for the Division of Police and the Division of Fire.
SECTION 2. That the expenditure of $1,137,863.00, or so much thereof as may be necessary, is hereby authorized to be expended from the general fund 1000 in object class 03 Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.