Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Gutknecht Construction Company for renovations at the Department of Technology Data Center. The project will include the installation of a perimeter fence around the property with automatic gates, secured access, and an upgrade of the video intercom system. Additionally, the water detection system under the data center raised flooring and the existing fire alarm panel will be upgraded.
Formal bids were solicited and the City received three bids on November 9, 2016 as follows (0 FBE, 0 MBE):
Gutknecht Construction Company $545,000.00
2K General Company $561,283.00
R.W. Setterlin Construction Company $603,500.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Gutknecht Construction Company.
Emergency action is requested so that necessary security upgrades at the Department of Technology Data Center can begin without delay.
Gutknecht Construction Company Contract Compliance No. 31-0935568, expiration date June 18, 2017.
Fiscal Impact: This ordinance authorizes an expenditure of $545,000.00 from the Capital Improvement Bond with Gutknecht Construction Company for renovations at the Department of Technology Data Center. The Department of Technology budgeted $565,265.00 within the Data Center Upgrades Project; Project number: 470031-100000 in the Information Services Division, Information Services Bond Fund for said renovations.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Gutknecht Construction Company for renovations at the Department of Technology Data Center; to authorize the expenditure of $545,000.00 from the Department of Technology, Information Services Division, Information Services Bond Fund; and to declare an emergency. ($545,000.00)
Body
WHEREAS, it is necessary to renovate the Department Technology Data Center for security upgrades; and
WHEREAS, the Office of Construction Management solicited formal\competitive bids for renovations at the Department of Technology Data Center; and
WHEREAS, Gutknecht Construction Company was deemed the lowest, most responsive bidder; and
WHEREAS, it is necessary to authorize the expenditure of $545,000 from the Information Services Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Gutknecht Construction Company for renovations at the Department of Technology Data Center, so that necessary security upgrades at the Department of Technology Data Center can begin without delay, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Gutknecht Construction Company for renovations at the Department of Technology Data Center.
SECTION 2. That the expenditure of $545,000.00 or so much thereof as may be necessary is hereby authorized to be expended from: (See attachment 0117-2017 EXP)
Dept./Div.: 47-02| Fund: 5105| Subfund: 000000| Project Name: Data Center Facility Upgrades| Project Number: P470031-100000 (Carryover) | Object Class: 06 |Main Account: 66320| Program Code: CW001| Section 3: 470202| Section 4: IT06| Amount: $545,000.00 | Gutknecht Construction Company
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.