Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management on behalf of the Department of Technology (DoT) to establish a purchase order for the acquisition of hardware equipment and support services associated with the network upgrade project. This purchase order will be created utilizing the terms and conditions from a pre-existing Purchase Agreement/ Universal Term Contracts (PAs/UTCs), established through the competitive bid process by the Purchasing Office, with the following vendor:
Network Dynamics Inc., Network Hardware/Maintenance, / (PA000220/FL005447- Expiration Date: 6/30/17) for a total cost of $117,633.84.
The Department of Technology's Metronet Services provides data connectivity that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to upgrade the network at police substations. Internal networks at the targeted locations are regulated to 100mbps per the current equipment. In order to take advantage of the 1000Mbps connection via City fiber, the equipment needs to be upgraded to provide a more responsive user experience. Upgrading the targeted facilities would improve the uploading and downloading capabilities thus reducing staff wait times for uploading needed data for investigations. Training, video surveillance, and other multimedia-based software and elements would also be greatly improved with the improvements to the base infrastructure. This upgrade is necessary to provide the City with the ability to conduct business more efficiently.
EMERGENCY:
Emergency action is requested to ensure that the necessary purchase order for equipment and services are established in a timely manner and this network upgrade starts as soon as possible to meet the expected timeline for completion.
FISCAL IMPACT: Funding for this network upgrade project has been identified and is available within the Department of Technology, Information Services Division, Information Services Bond Fund, Project name: Enterprise System Upgrade, Project number: P470047-100000 for $117,633.84.
CONTRACT COMPLIANCE NUMBERS:
Network Dynamics Inc.: F.I.D #: 36- 3941419 C.C. #: Expiration Date: 11/22/2018
DAX Vendor Account #:007308
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order from an existing Purchase Agreement (PA) with Network Dynamics Inc. for the acquisition of equipment and maintenance support services associated with the network upgrade project; to authorize the expenditure of $117,633.84 from the Department of Technology’s, Information Services Division, Information Services Bond Fund; and to declare an emergency.($117,633.84)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from Purchase Agreement/Universal Term Contract (PA000220/FL005447, Expiration: 6/30/2017) with Network Dynamics, Inc., for the purchase of hardware equipment, and maintenance support services totaling $117,633.84 for a network upgrade; and
WHEREAS, the Department of Technology's Metronet Services provides data connectivity that allows all city agencies and departments to communicate and support other business functions and currently has a need to upgrade the network equipment at police substations from 100mbps per the current equipment to take advantage of the 1000Mbps connection via City fiber, to provide a more responsive user experience; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Finance and Management Department to establish a purchase order utilizing an existing Purchase Agreement/ Universal Term Contract with Network Dynamics, Inc. for the purchase of hardware equipment and support services, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is hereby authorized to establish a purchase order with Network Dynamics Inc. for hardware equipment and maintenance support in connection with the network upgrade project from a pre-existing Purchase Agreement/ Universal Term Contracts (PA/UTC), established through the competitive bidding process by the Purchasing Office in the amount of $117,633.84.
SECTION 2: That the expenditure of $117,633.84 or so much thereof as may be necessary is hereby authorized to be expended from: (See attachment 0236-2017 EXP)
Dept./Div.: 47-02| Fund: 5105| Subfund: 000000| Project Name: Enterprise System Upgrades | Project Number: P470047-100000(Carryover)|Object Class: 06 |Main Account: 66510| Program Code: CW001| Section 3: 470201| Section 4: IT01|Section 5: IT0101| Amount: $117,633.84 |
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.