Explanation
Background: This ordinance authorizes and directs the Director of the Recreation and Parks Department to modify the contract with IBI Group for the Alum Creek Trail - Westerville Road Connector project. This modification is needed for additional design work to improve the alignment of the connector along the AEP corridor, to provide an easement document to AEP for the trail, and to address additional Stormwater requirements which have been identified during plan development and review. The cost for this modification is $11,916.00 which will increase the project total from $42,439.22 to $54,355.22. This is the first time this contract has been modified.
The connector will run from Brandywine Park to Wingfield Street, where it directly connects to the regional trail. The project will be built in conjunction with the Department of Public Service’s Olentangy/Alum Creek Connector (OLAC) improvements at Westerville Road. Over 2,000 residents will be able to directly access the Alum Creek Trail when constructed. Construction is scheduled to begin in Summer of 2017. One of the most high priority trail improvements requested in Columbus is east/west connectors to existing regional trails.
Principal Parties:
IBI Group
635 Brooksedge Blvd.
Westerville, OH 43081
Jeff Hackenbracht 614-818-4900
Contract Compliance #31-1442777
Exp Date: 1/10/19
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said modification so that the active contract and project can stay on schedule.
Benefits to the Public: Cycling, walking, running, and active trail uses provide highly recognized year-round benefits to urban lifestyles. Access to trails and to key destinations is one of the top rated priorities noted by residents.
Area(s) Affected: Northland Area (6)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by improving access to trails and greenway corridors and provide safe connections for nearby neighborhoods to the regional trail network.
Fiscal Impact: The expenditure of $42,439.22 was legislated for the Alum Creek Trail, Westerville Rd. Connector Project by Ordinance 2206-2015. This ordinance will provide funding that will modify the previously authorized amount by $11,916.00. $11,916.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $54,355.22.
Title
To authorize the Director of Recreation and Parks to modify the contract with IBI Group for the Alum Creek Trail - Westerville Road Connector project; to authorize the modification of $11,916.00; to authorize the expenditure of $54,355.22 from the Recreation and Parks Voted Bond Fund 7702; and to declare an emergency. ($54,355.22)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks to modify the contract with IBI Group for the Alum Creek Trail - Westerville Road Connector project; and
WHEREAS, it is necessary to authorize the modification of $11,916.00 and the total expenditure of $54,355.22 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify said contract so the active contract and project can stay on schedule; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized and directed to modify the contract with IBI Group for the Alum Creek Trail - Westerville Road Connector project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $11,916.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.