Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Pre-Owned Vehicles. The Division of Fleet Management is the primary user agency. Pre-Owned/Covert Vehicles are needed to provide covert operations and investigations for the Division of Police. The term of the proposed option contract is through March 31, 2019 with the option to extend one (1) additional year, subject to mutual agreement of both parties. The Purchasing Office opened formal bids on December 29, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ003824). Twenty-seven (27) bids were solicited, one (1) bid was received.
The Purchasing Office is recommending award of one (1) contract to the responsive, responsible and best bidder:
Ricart Properties, Inc., dba Ricart Ford, Inc.,
Total Estimated Annual Expenditure: $500,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as 30-day legislation.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. City agencies will be required to obtain approval to expend from its own appropriations. This ordinance is contingent on the passage of the 2017 operating budget, which is Ordinance 2863-2016.
Title
To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Pre-Owned Vehicles with Ricart Properties, Inc., dba Ricart Ford, Inc.; to authorize the expenditure of one dollar ($1.00) to establish this contract from the General Fund. ($1.00)
Body
WHEREAS, Pre-Owned/Covert Vehicles are needed to provide covert operations and investigations for the Division of Police; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 29, 2016 and selected the responsive, responsible and best bid which was submitted by Ricart Properties, Inc., dba Ricart Ford, Inc.; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) encouraging economic development by improving access to City bid opportunities and 3) providing an effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Director to enter into contract with Ricart Properties, Inc., dba Ricart Ford, Inc. for the option to purchase Pre-Owned Vehicles on behalf of the Divion of Police; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Pre-Owned Vehicles for the term ending March 31, 2019 with the option to extend for one (1) additional year in accordance with Solicitation No. RFQ003824 as follows:
Ricart Properties, Inc., dba Ricart Ford, Inc., Item 1. Award $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund, Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.