Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) contract for Sewer and Water Pipe. The Division of Sewerage and Drainage is the primary user. Sewer and Water Pipes are used to repair and replace water and wastewater service lines throughout the City of Columbus service area. The term of the proposed optional contract would be approximately one year, expiring March 31, 2018, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 22, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ003828). Forty-six (46) bids were solicited. One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Ferguson Enterprises, Inc., MAJ, CC# CC009189 expires 12/14/2018, items#1-15 and items#25-58, $1.00
Total Estimated Annual Expenditure: $35,000, Division of Sewerage and Drainage, the primary user. No bids were received on items# 16-24. These items will be purchased separately on an as needed basis.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. This ordinance is contingent on the passage of the 2017 operating budget, which is Ordinance #2863-2016.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sewer and Water Pipe with Ferguson Enterprises, Inc.; and to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00).
Body
WHEREAS, Sewer and Water Pipes are used to repair and replace water and wastewater service lines throughout the City of Columbus service area; and
WHEREAS, the Sewer and Water Pipe UTC will provide for the purchase of repair and replacement pipe for use by crews from Water Distribution Maintenance and Sewer Maintenance Operation Center; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 22, 2016 and selected the overall lowest, responsive, responsible and best bidder, Ferguson Enterprises, Inc.; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Finance and Management Director to enter into contract with Ferguson Enterprises, Inc. for the preservation of the public health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Sewer and Water Pipe in accordance with Request for Quotation RFQ003828 for a term of approximately one year, expiring March 31, 2018, with the option to renew for one (1) additional year, as follows:
Ferguson Enterprises, Inc., items#1-15 and items# 25-58, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.