Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Resurfacing 2016 Brick Rehabilitation project and to provide payment for construction administration and inspection services.
This contract consists of repairing twenty-two (22) city streets. The work consists of repairing and replacing brick bases, surface courses, and other such work as may be necessary to complete the contract, in accordance with the plans 1814 Drawer A and specifications set forth in the Invitation For Bid (IFB).
The estimated Notice to Proceed date is March 13, 2017. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on December 20, 2016 (four majority) and tabulated on December 21, 2016, as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
G & G Cement Contractors $1,537,812.15 Columbus, OH Majority
Newcomer Concrete Services, Inc. $1,844,952.64 Columbus, OH Majority
Shelly & Sands, Inc. $2,165,985.41 Columbus, OH Majority
Columbus Asphalt Paving Inc. $2,170,460.25 Columbus, OH Majority
Award is to be made to G & G Cement Contractors as the lowest responsive and responsible and best bidder. The contract amount will be $1,537,812.15. The amount for construction administration and inspection services will be $138,403.09. The total legislated amount is $1,676,215.24.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G & G Cement Contractors.
2. CONTRACT COMPLIANCE
The contract compliance number for G & G Cement Contractors is 31-0924129, Vendor Number 004468, and expires 5/16/18.
3. Pre-Qualification Status
G & G Cement Contractors and all proposed trades subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding for this project is available in the Department of Public Service 2016 Capital Improvements Budget. An amendment is necessary to establish sufficient authority and cash for the project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season to ensure the safety of the travelling public and to meet the contract completion date of September 1, 2017, thereby preserving the public health, peace, property, safety and welfare.
Title
To amend the 2016 Capital Improvement Budget; to authorize and direct the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with G & G Cement Contractors in connection with the Resurfacing 2016 Brick Rehabilitation project; to authorize the expenditure of $1,676,215.24 from the Streets and Highways Bonds Fund; and to declare an emergency. ($1,676,215.24)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Resurfacing 2016 Brick Rehabilitation project consisting of repairing and replacing brick bases, surface courses, and other such work as may be necessary for repairing twenty-two (22) city streets; and
WHEREAS, G & G Cement Contractors will be awarded the contract for the Resurfacing 2016 Brick Rehabilitation project; and
WHEREAS, it is necessary to provide for payment of the contract and for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is immediately necessary to authorize the Director to enter into contract with G & G Cement Contractors to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvement Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530282-100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $0.00 / $1,930,680.00 / $1,930,680.00 (to match cash)
7704 / P530282-100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $1,930,680.00 / ($1,642,859.00) / $287,821.00
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (59-12) (Voted Carryover) / $1,159,422.00 / ($33,357.00) / $1,126,065.00
7704 / P530282-982016 / Resurfacing - 2016 Brick Rehabilitation (Voted Carryover) / $0.00 / $1,676,216.00 / $1,676,216.00
SECTION 2. That the transfer of $1,676,215.24, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with G & G Cement Contractors, 2849 Switzer Avenue, Columbus, Ohio 43219, for the construction of the Resurfacing 2016 Brick Rehabilitation project in an amount up to $1,537,812.15, or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for the necessary inspection costs associated with the project up to a maximum of $138,403.09.
SECTION 4. That of the expenditure of $1,676,215.24, or so much thereof as may be needed, is hereby authorized in Fund, No. 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 5. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.