Explanation
BACKGROUND: This legislation authorizes the City Auditor to provide funding for the support and hosting of the city's financial management system, Dynamics AX according to the existing contract with Tyler Technologies, Inc. and Microsoft Corporation for the operating year of 2017. It is necessary to provide annual renewal of extended maintenance, hosting and support services necessary for Dynamics AX by Tyler Technologies and Microsoft Corporation.
CONTRACT COMPLIANCE:
Company ID#/CC# Expiration Date
Tyler Technologies, Inc. (Tyler) 75-2303920 10/21/2017
Microsoft Corporation 91-1144442
EMERGENCY JUSTIFICATION: Emergency justification is requested to ensure city operations are not disrupted.
FISCAL IMPACT: The hosting, support and maintenance of Dynamics AX is in the 2017 Auditor’s General Fund Budget. The amount shall not exceed the amount of $769,500.00. This ordinance is contingent upon the passage of the 2017 Operating Budget.
Title
To authorize the City Auditor to modify and provide funding for the support, hosting and maintenance of Dynamics AX per the existing contract with Tyler Technologies, Inc. and Microsoft Corporation; to authorize the expenditure of up to $769,500.00 from the General Fund; and to declare an emergency ($769,500.00).
Body
WHEREAS, it is necessary for the City Auditor to modify the contract with Tyler Technologies, Inc. and Microsoft Corporation to continue yearly maintenance, hosting and support services for Dynamics AX for the City of Columbus necessary for 2017 operations; and
WHERAS, it is necessary to authorize the expenditure of up to $769,500.00 from the General Fund; and
WHEREAS, an emergency exists in the usual daily operations of the City Auditor’s Office in that it is immediately necessary to authorize the City Auditor to modify existing contracts and authorize additional maintenance, hosting, and support services related to Dynamics AX, thereby preserving the public health, peace, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to modify existing contracts with Tyler Technologies Inc. and Microsoft Corporation for yearly maintenance, hosting and support services for Dynamics AX for the City of Columbus' Public Sector.
SECTION 2. That the sum of $769,500.00 is hereby available and authorized for expenditure from General Fund 1000 and subfund 100010 Dept./Div. No. 22-01 , Object Class 03, main account 63946. (sheet attached)
SECTION 3. That the sum of $769,500.00 is for maintenance, help desk and hosting of Dynamics AX.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and authorized for expenditure and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding contract or contract associated with the expenditure of the funds.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this resolution is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.