Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Ribway Engineering Group, Inc. for professional civil engineering services for the Pavement Restoration Program at various fire stations located within the City of Columbus. Ordinance No. 1740-2012, passed by City Council, August 1, 2012, authorized the original contract with Ribway Engineering Group, Inc. for professional civil engineering services for the Fire Pavement Restoration Program at various fire stations.
This ordinance authorizes a modification of the contract with Ribway Engineering Group, Inc. to provide additional design services. These additional services include rebidding the Phase 3 Fire Station Pavement Restoration project due to insufficient funding for the original project. Design drawings will also be revised and completed for the Fire Training Academy in accordance with new storm water management requirements. Finally additional construction management administration is necessary to address the poor soil conditions encountered during subbase installation and compaction. It is practical and cost effective for the coordination and continuity of the project to use Ribway Engineering Group, Inc. Prices previously established in the contract were used to determine the cost of this modification.
Original Contract Amount: $564,000.00
Modification No. 1 (current) $19,687.00
Total (Org. + Mod. No. 1) $583,687.00
Emergency action is requested so this renovation project is adequately funded and construction can continue without delay.
Ribway Engineering Group, Inc., Contract Compliance No. 31-1406579, expiration date May 31, 2018.
Fiscal Impact: This ordinance authorizes an expenditure of $19,687.00 from the Safety Voted Bond Fund with Ribway Engineering Group, Inc. for professional civil engineering services for the Fire Pavement Restoration Program at various fire stations located within the City of Columbus. The Department of Public Safety budgeted $20,000.00 in their capital budget for this project.
Title
To authorize the Finance and Management Director to modify a contract with Ribway Engineering Group, Inc. for professional civil engineering services for the Pavement Restoration Program at various Columbus fire stations; to authorize the expenditure of $19,687.00 from the Safety Voted Bond Fund; and to declare an emergency. ($19,687.00)
Body
WHEREAS, Ordinance No. 1740-2012, passed by City Council, August 1, 2012, authorized the original contract with Ribway Engineering Group, Inc. for professional civil engineering services for the Pavement Restoration Program at various fire stations; and
WHEREAS, it is necessary to modify the original contract with Ribway Engineering Group, Inc. for professional civil engineering services for the Pavement Restoration Program at various fire stations; and
WHEREAS, it is necessary to authorize the expenditure of $19,687.00 from the Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to modify a contract with Ribway Engineering Group, Inc. for professional civil engineering services for the Pavement Restoration Program at various fire stations located within the City of Columbus, so that this renovation project is adequately funded and construction can continue without delay, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Ribway Engineering Group, Inc. for professional civil engineering services for the Fire Pavement Restoration Program at various fire stations located within the City of Columbus.
SECTION 2. That the expenditure of $19,687.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the 7701 Fund, Object Class 06 Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.