Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Builderscape, Inc. for the playground improvements at Glenwood and Windsor Parks. This project is part of the Columbus Blue Jackets Foundation Grant awarded to the Columbus Recreation and Parks Department to help fund the replacement of two playgrounds per year between 2017 and 2020. At Glenwood Park, the project will provide a new playground in the park which currently does not contain a playground. At Windsor Park, the playground will replace outdated existing playground equipment. The Windsor Playground will be installed with the assistance of volunteers from the Columbus Blue Jackets and the local community. Additionally, $50,000.00 in UIRF funding will be used at Windsor Park to provide Adult Outdoor Fitness Equipment adjacent to the new playground.
The costs for this project will be $258,288.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on December 1, 2016 and received by the Recreation and Parks Department on December 20, 2016. Bids were received from the following companies:
Company Amount
Builderscape (MAJ) $258,288
Layton Services (MAJ) *Bid was deemed non-responsive.
After reviewing the proposals that were submitted, it was determined that Layton Services’ bid was deemed non-responsive due their company not being prequalified responsible by the Office of Construction PreQualification per City Code 329.21 (g).
Builderscape and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Builderscape, Inc.
7500 Industrial Parkway, Plain City, OH 43064
Chris Matthews, 614-679-2588
20-0537419
Exp. 4/15/17
Emergency Justification: An emergency is being requested in order to meet the commitments made with the Columbus Blue Jackets Foundation Grant which include installing the Glenwood Playground in the spring of 2017.
Benefits to the Public: This project will benefit the community by providing safe, accessible, and fun places for children to play. Studies have revealed that unstructured play may be an exceptional way to increase physical activity levels in children, thus reducing the potential of childhood obesity. Children with a park or playground within half-a-mile are almost five times more likely to be a healthy weight than children without playgrounds or parks nearby. Also, since the playgrounds will be free and open to all, they will also be in support of the Mayor’s initiatives related to social equity.
Community Input Issues: At Glenwood Park, all of the park improvements were presented to the Greater Hilltop Area Commission, including the playground. At Windsor Park, the community will be involved in the planning of the playground installation and will also provide volunteers to install the playground equipment.
Area(s) Affected:
Glenwood Park (15) - $87,138.00
Windsor Park (14) - $171,150.00
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by updating a minimum of five neighborhood parks per year and removing access and circulation barriers to city parks.
Fiscal Impact: The expenditure of $258,288.00 is budgeted and available in the Recreation and Parks Special Purpose Fund 2223 and Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Glenwood - Blue Jackets Grant ($50,000) + CIP ($37,138)
Windsor - Blue Jackets Grant ($50,000) + CIP ($71,150) + UIRF ($50,000)
Title
To authorize the Director of Recreation and Parks to enter into contract with Builderscape, Inc. for the playground improvements at Glenwood and Windsor Parks; to authorize the City Auditor to appropriate, transfer, and expend $258,288.00 from the Recreation and Parks Special Purpose Fund and the Recreation and Parks Voted Bond Fund; to amend the 2016 Capital Improvements Budget; and to declare an emergency. ($258,288.00).
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Builderscape, Inc. for the playground improvements at Glenwood and Windsor Parks; and
WHEREAS, it is necessary to authorize City Auditor to appropriate, transfer, and expend $258,288.00 from the Recreation and Parks Special Purpose Fund 2223 and the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the expenditure of $258,288.00 from the Recreation and Parks Special Purpose Fund 2223 and the Recreation and Parks Voted Bond Fund 7702; and
WHERAS, it is necessary to authorize that the 2016 Capital Improvements Budget Ordinance 0960-2016 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract in order to meet the commitments made with the Columbus Blue Jackets Foundation Grant which include installing the Glenwood Playground in Spring of 2017; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department is hereby authorized to enter into contract with Builderscape, Inc. for the playground improvements at Glenwood and Windsor Parks.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $124,088.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 7702 Recreation and Parks Bond Fund per the account codes in the attachment to this ordinance.
SECTION 6. That the 2016 Capital Improvements Budget Ordinance 0960-2016 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
CURRENT:
Fund 7702; P440006-100000; UIRF - Misc.; $50,000 (SIT Supported)
Fund 7702; P440006-102208; UIRF - South Linden Windsor Park Fitness Stations; $0 (SIT Supported)
Fund 7702; P510112-100000; Park Acquisition - Misc.; $120,000 (SIT Supported)
Fund 7702; P510319-100000; Safe Playgrounds; $34,200 (SIT Supported)
AMENDED TO:
Fund 7702; P440006-100000; UIRF - Misc.; $0 (SIT Supported)
Fund 7702; P440006-102208; UIRF - South Linden Windsor Park Fitness Stations; $50,000.00 (SIT Supported)
Fund 7702; P510112-100000; Park Acquisition - Misc.; $45,912 (SIT Supported)
Fund 7702; P510319-100000; Safe Playgrounds; $108,288 (SIT Supported)
SECTION 7. For the purpose stated in Section 1, the expenditure of $100,000 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Special Purpose Fund 2223 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 8. For the purpose stated in Section 1, the expenditure of $158,288 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.