Explanation
This ordinance is to authorize the Director of Recreation and Parks to enter into contract with the PMM Agency for professional event planning services related to the Applications for Purpose, Pride and Success Programs' 2017 Cap City Nights Festivals.
Background: In 2012, Columbus Recreation and Parks Department's Applications for Purpose, Pride and Success (APPS) program launched a pilot initiative called the Cap City Nights festival as an expansion of the APPS comprehensive violence reduction strategy. Cap City Nights (CCN) festival is an anti-violence initiative that targets the parks in neighborhoods that have high propensity for youth-involved violence. CCN festivals are held during the summer months with the purpose of empowering the targeted communities with focused outreach, live entertainment, active games, educational activities, and workshops for the entire family cycle. The CCN festival summer schedule was expanded in 2013 from four festivals to twelve festivals. This expansion warranted the necessity to hire an event planner. PMM Agency submitted a competitive bid and was selected to provide the professional and fiscal services which include the procurement of the local entertainment/talent, catering, tents/tables/chairs, stage and sound, lighting, generators, movie licenses/screen, photographer, and various other supplies as needed. The PMM Agency shall provide event planning services to assist in the coordination and execution of at least seven (7) Cap City Nights festivals during the summer of 2017.
Proposals were received by the Columbus Recreation & Parks Department for the 2017 Cap City Nights Festival Event Planning on December 30, 2016 by the following agencies:
Company Status
PMM Agency MBE, FBE
As the best and most responsive bidder, the contract will be awarded to the PMM Agency.
Principal Parties:
PMM Agency
Kimberly Blackwell
1301 Dublin Road, Suite 102
Columbus, OH 43215
(614) 487-1500 x 11
Federal Tax ID: 31-1643608
Emergency Justification: Emergency action is requested so that necessary planning and securing of services and entertainment can be started by March 1st and completed in time for the scheduled Cap City Night festivals.
Fiscal Impact: The costs for this project will be $172,000.00 with a contingency of $8,000.00 for a total of $180,000.00. $180,000.00 is required and budgeted in the Recreation and Parks Operating Fund 2285 to meet the financial obligation of this agreement contingent upon the passage of the 2017 budget.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with PMM Agency for professional event planning services related to the Applications for Purpose, Pride, and Success Program’s 2017 Cap City Nights festivals; to authorize the expenditure of $180,000.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($180,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with PMM Agency for professional event planning services related to the Applications for Purpose, Pride and Success Program's 2017 Cap City Nights festivals; and
WHEREAS, it is necessary to authorize the expenditure of $172,000.00, with a contingency of $8,000.00 for a total of $180,000.00 from the Recreation and Parks Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to contract with PMM Agency for the Cap City Nights festivals 2017 initiative so that necessary planning, and securing of services and entertainment can be started in March and completed in time for the scheduled Cap City Night festivals; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with PMM Agency for professional and fiscal services associated with the Cap City Nights Festivals 2017 initiative.
SECTION 2. That the expenditure of $180,000.00, or so much thereof as may be necessary, be and is hereby authorized as follows to pay the cost thereof . That the expenditure of $180,000 or so much thereof as may be needed, is hereby authorized in Fund 2285 Recreation and Parks Operating Fund in object class 03 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after passage if the Mayor neither approves nor vetoes the same.