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File #: 0114-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/11/2017 In control: Public Utilities Committee
On agenda: 2/27/2017 Final action: 3/2/2017
Title: To authorize the Director of Public Utilities to enter into a planned contract modification with GS&P/OH, Inc. for support in the Environmental Management System certification process for the Department of Public Utilities, to authorize the expenditure of $8,723.00 from the Electricity Operating Fund, $55,484.00 from the Water Operating Fund, $62,205.00 from the Sewerage System Operating Fund and $16,588.00 from the Stormwater Operating Fund. ($143,000.00)
Attachments: 1. Ord 0114-2017 Financial Coding, 2. Ord 0114 Addl Info, 3. Ord 0114-2017 Subcontractor Form

The Department of Public Utilities entered into an agreement with GS&P/OH, Inc. on April 29, 2016, to build upon the previous work that the department conducted in developing and implementing its environmental management system with the goal of obtaining third party certification of the program.

The contract provides the Department of Public Utilities Environmental Management System support assistance by completing various related tasks, conducting a gap analysis of the current Environmental Management System, developing a road map that identifies needed changes or improvements for certification under the new ISO 14001:2015 standard, and assisting the department in transitioning to the new requirements of the standard in order to retain ISO 14001 certified status, providing technical support in using the Environmental Management System software (Intelex), providing planning and participation support for various Environmental Management System teams, developing additional procedures and work instructions where necessary, assisting the various environmental training programs through face to face and on-line training and tracking mechanisms, providing general environmental health and safety and emergency preparedness support as needed, improving the department's document control system, supporting the department’s communication outreach efforts for both internal and external audiences, assisting in conducting regularly scheduled internal Environmental Management System and environmental compliance audits as well as supporting the department during third-party ISO re-certification and surveillance audits, and addressing environmental compliance issues where needed.
This contract is the result of a Request for Proposal received on December 17, 2015. The proposal was deemed acceptable by a three-member selection committee and was approved by the Director of Public Utilities on January 6, 2016. The original contract PO008885 was established for $200,0...

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