Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Polymer. The Division of Sewerage and Drainage is the sole user. This contract will provide for the purchase of organic emulsion polymer used as a sludge conditioner in a sludge dewatering centrifuge process in the treatment of wastewater at the Jackson Pike and Southerly Wastewater Treatment Plants. The term of the proposed option contract would be approximately two years, expiring March 31, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 15, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bidding requirements of City Code Chapter 329 (Request for Quotation No. RFQ003726). One hundred twenty four (124) bids were solicited. Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Solenis LLC, MAJ, CC# CC019949 expires 12/14/2018, All Items, $1.00
Total Estimated Annual Expenditure: $1.1 million, Division of Sewerage and Drainage, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. This ordinance is contingent on the passage of the 2017 operating budget, which is Ordinance 2863-2016.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Polymer with Solenis LLC; and to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00).
Body
WHEREAS, the Division of Sewerage and Drainage uses organic emulsion Polymer in the treatment of wastewater at both Jackson Pike and Southerly Wastewater Treatment Plants; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids for Polymer on December 15, 2016 and selected Solenis, LLC as the overall lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Utilities to authorize the Finance and Management Director to enter into contract with Solenis LLC for the option to purchase Polymer; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Polymer in accordance with Request for Quotation RFQ003726 for a term of approximately two years, expiring March 31, 2019, with the option to renew for one (1) additional year, as follows:
Solenis LLC, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.