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File #: 0185-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/19/2017 In control: Finance Committee
On agenda: 2/27/2017 Final action:
Title: To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Mainline Couplings with HD Supply Waterworks LTD and Ferguson Enterprises, Inc.; and to authorize the expenditure of $2.00 to establish the contracts from the General Fund. ($2.00).
Attachments: 1. Ordinance#0185-2017
Explanation
BACKGROUND: This legislation is for the option to establish two (2) Universal Term Contracts (UTC) for Mainline Couplings. The Division of Water is the primary user. Mainline Couplings are used to repair and replace water service lines throughout the City of Columbus. The term of the proposed optional contracts would be approximately two years, expiring March 31, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 29, 2016.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ004187). Seventy-one (71) bids were solicited. Two (2) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

HD Supply Waterworks, LTD. MAJ, CC#CC000148 expires 12/19/2018, items# 1-47, 55-64, 67, 68, 72, 79, 92-102, 109, 111, 112, 114, 116-121, 123-125, 127 and 135-148.
Ferguson Enterprises, Inc., MAJ, CC# CC009189 expires 12/14/2018, items#48-54, 65, 66, 69-71, 73-78, 80-91, 103-108, 110, 113, and 115.

Total Estimated Annual Expenditure: $150,000, Division of Water, the primary user. No bids were received on items# 122,126 and 128-134. These items will be purchased separately on an as needed basis.

These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: Funding to establish these optional contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. This ordinance is contingent on the passage of the 2017 operating budget, which is Ordinance #2863-2016.

Title

To authorize the Finance a...

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