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File #: 0188-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/19/2017 In control: Finance Committee
On agenda: 2/27/2017 Final action:
Title: To authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Mainline Valves and Boxes with HD Supply Waterworks LTD, Ferguson Enterprises, Inc., and Site Supply, Inc.; and to authorize the expenditure of $3.00 to establish the contracts from the General Fund. ($3.00).
Attachments: 1. 0188-2017_attach
Explanantion
BACKGROUND: This legislation is for the option to establish three (3) Universal Term Contracts (UTC) for Mainline Valves and Boxes. The Division of Water is the primary user. Mainline Valves and Boxes are used to repair and replace water service lines throughout the City of Columbus. The term of the proposed optional contract is approximately two years, expiring March 31, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 5, 2017.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ004075). Sixty-four (64) bids were solicited. Five (5) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

HD Supply Waterworks, LTD. MAJ, CC# 000148 expires 12/19/2018, items# 1-7, 10-14,16-18 and 21.
Ferguson Enterprises, Inc., MAJ, CC# 009189 expires 12/14/2018, items#8, 9, 15, 19, 20, 22-29, 32, 34, 35, 37, 38, 41, 42, 44 and 46-50.
Site Supply Inc., MAJ, CC# 005145 expires 1/9/2019, item#30, 31, 33, 36, 39, 40, 43, 45, and 51-53.

Total Estimated Annual Expenditure: $200,000.00.

These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: Funding to establish these optional contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. This ordinance is contingent on the passage of the 2017 operating budget, which is Ordinance #2863-2016.

Title

To authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Mainline Valves...

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