Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with K & M Kleening Service, Inc. for custodial services at the Fire Training Academy located at 3639 Parsons Avenue, the Fire Training Building located at 3675 Parsons Avenue, and the Practical Skills Building located at 3633 Parsons Avenue.
This legislation seeks authority for the fourth of four one-year renewal provisions provided for within the original contract. The term of this contract is March 1, 2017 through February 28, 2018.
K & M Kleening Service, Inc. Contract Compliance No. 02-0553299, expiration date June 7, 2018.
FISCAL IMPACT: This ordinance authorizes an expenditure of $150,000.00 from the General Fund with K&M Kleening Service, Inc. for custodial services. The Facilities Management Division budgeted $137,000.00 in their 2017 General Fund operating budget for this contract renewal. The additional $13,000.00 represents contingency for unexpected events and the potential for extra cleaning projects and will be funded from savings elsewhere in the services object class. The Facilities Management Division expended $137,000.00 in 2016 for custodial services at the Fire Training Complex. This ordinance is contingent on the passage of the 2017 Operating Budget.
Title
To authorize the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with K & M Kleening Service, Inc. for custodial services at the Fire Training Complex; and to authorize the expenditure of $150,000.00 from the General Fund. ($150,000.00)
Body
WHEREAS, Ordinance No. 0180-2013, passed by City Council on February 6, 2013, authorized the contract with K & M Kleening Service, Inc. for custodial services at the Fire Training Complex; and
WHEREAS, there are four one-year renewal options and it is the recommendation of the Facilities Management Division to exercise the fourth of these renewal options; and
WHEREAS, it is necessary to authorize the expenditure of $150,000.00 from the general fund; and
WHEREAS, the Facilities Management Division budgeted sufficient funds for custodial services at the Fire Training Complex in the 2017 General Fund budget; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to renew the contract with K&M Kleening Service, Inc. in order to avoid interruption in services; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract on behalf of the Facilities Management Division with K & M Kleening Service, Inc. for custodial services at the Fire Training Complex.
SECTION 2. That the expenditure of $150,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 1000 - General Fund, in object class 03 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.