Explanation
BACKGROUND: The Department of Public Safety, Division of Fire, purchased the Telestaff automated staffing software and webstaff services in 2006 via ordinance 1057-2006. In 2009, upon complete integration of the system, the Division of Fire entered into a maintenance contract including the option to renew for four additional one year terms. Ordinance 0267-2014 passed 02/24/2014 authorizing a new three (3) year contract for these services. This is the third year of this new contract and there are options for three additional one year renewals for maintenance.
Telestaff is a proprietary based PC based software solution designed specifically to help the Fire Division manage its complex staffing assignments. The software was purchased from Principal Decision System International (PDSI) now Kronos Inc. in 2006.
Bid Information: The original contract for Telestaff was bid in October 2006 under solicitation SA00002159JY. The proprietary nature of Telestaff technology and the cost of conversion to a different system mandates the maintenance contract be purchased from the sole source provider, Kronos, Inc. Ordinance 0267-2014 was passed on 02/24/2014 to enter into this new contract with Kronos, Inc.; this is the first of three one year extensions to this contract.
This company is not debarred according to the Federal excluded parties listing from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Kronos Inc. CC: #042640942
Emergency Designation: Emergency action is requested to guarantee uninterrupted software and website support service.
Fiscal Impact: This ordinance authorizes an expenditure of $128,532.87 from the 2017 General Fund operating budget for TeleStaff software service and support with Kronos Inc.; the Division of Fire is budgeted $135,300.00 for this contract in 2017. The Division of Fire spent $125,146.99 in 2016, $122,225.29 in 2015, and $118,752.66 in 2014, respectively for these support services. This ordinance is contingent upon the passage of the 2017 General Fund Budget Appropriation.
Title
To authorize and direct the Director of Public Safety to modify the existing contract with Kronos Inc. for the Division of Fire for the purchase of software maintenance support for the TeleStaff automated staffing software and webstaff services; to authorize the expenditure of $128,532.87 from the General Fund; and to declare an emergency. ($128,532.87)
Body
WHEREAS, there is an immediate need within the Division of Fire to continue TeleStaff automated staffing software service support and WebStaff usage fees from Kronos Inc.; and
WHEREAS, this ordinance authorizes and directs the Director of Public Safety, on behalf of the Division of Fire, to modify the existing contract with Kronos Inc. for this software and website support; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Fire, in that it is immediately necessary to authorize the modification of the contract with Kronos, Inc., in order to continue maintenance of the TeleStaff automated staffing software, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, on behalf of the Division of Fire, be and is hereby authorized to modify the existing contract with Kronos Inc. for service and support of TeleStaff automated staffing software service support and WebStaff usage fees.
SECTION 2. That the expenditure of $128,532.87, or so much thereof as may be necessary, is hereby authorized in General Fund Operating 1000-100010 per the accounting codes in the attachment to this ordinance.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.