Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a construction agreement with Camp Chase Railway in association with the Pedestrian Safety Improvement - Wilson Road Shared Use Path - Broad Street to Sullivant Avenue project.
The City of Columbus, Department of Public Service, is engaged in the Pedestrian Safety Improvement - Wilson Road Shared Use Path - Broad Street to Sullivant Avenue project, C.I.P. No. 590105-100083. The project objectives are to construct a pedestrian shared use path within the existing right of way from Sullivant Avenue north to Broad Street. Planned improvements include the construction of a shared use path (SUP) on the west side of Wilson Road from Sullivant Avenue to Broad Street, located in the Hilltop Area (Community Planning Area 15). Modifications will be made to the existing bridge and the alignment of the roadway to accommodate the path addition. The roadway will be widened north of Fremont Street to accommodate a southbound left turn lane. Opposite the new turn lane, a raised grassed median will be placed between Fremont and Wilson Park Way to support a path crossing at Freemont Street.
It is necessary to contract with Camp Chase Railway for work to be performed on or near the railroad. Camp Chase Railway will provide construction engineering and inspection work concerning its property as part of the project. The railroad will also provide flagmen, watchmen, and other protective services and devices to promote safety and continuity of train operations during the project. There is also a need for temporary track realignment and final track alignment as part of the project. The construction agreement will reimburse Camp Chase Railway the costs associated with these activities.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Camp Chase Railway is 007076, TIN 35-1922133, and is currently not contract compliant. We have contacted them and they will update their contract compliance information before we execute a contract.
3. FISCAL IMPACT
Funding in the amount of $60,000.00 is available in the Streets and Highways Bond Fund, Fund 7704, for this project expenditure.
4. EMERGENCY DESIGNATION
The Department of Public Service is requesting this Ordinance to be considered an emergency measure in order to allow for immediate execution of this construction agreement, which is necessary to facilitate the construction of these improvements in order to maintain the current project schedule and to meet community commitments.
Title
To amend the 2016 Capital Improvement Budget; to authorize and direct the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of the Department of Public Service to enter into a construction agreement with Camp Chase Railway in connection with the Pedestrian Safety Improvement - Wilson Road Shared Use Path - Broad Street to Sullivant Avenue project; to authorize the expenditure of up to $60,000.00 within the Streets and Highways Bond Fund, Fund 7704; and to declare an emergency. ($60,000.00)
Body
WHEREAS, the City is engaged in the construction of the Pedestrian Safety Improvement - Wilson Road Shared Use Path - Broad Street to Sullivant Avenue project; and
WHEREAS, as part of the construction of that Project, it is necessary for the City to enter into a construction agreement with Camp Chase Railway to pay for costs incurred by Camp Chase Railway during the completion of necessary improvements to the Pedestrian Safety Improvement - Wilson Road Shared Use Path - Broad Street to Sullivant Avenue project; and
WHEREAS, the cost of those improvements is estimated to be $60,000.00 and includes costs for flagging and materials for temporary track realignment and final track alignment in coordination with the construction of the aforementioned project; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the transfer of up to $60,000.00 between projects within the Streets and Highways Bond Fund, Fund 7704, to establish sufficient cash in the proper project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into agreement with Camp Chase Railway in order to maintain the current project schedule and to meet community commitments, thereby immediately preserving the public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
7704 / P590105-100047 / Pedestrian Safety Improvements - Parsons Ave Sidewalks (Voted 2013 Debt SIT supported) / $70,000.00 / ($60,000.00) / $10,000.00
7704 / P590105-100083 / Pedestrian Safety Improvements - Wilson Road Shared Use Path - Broad St to Sullivant Av (Voted 2013 Debt SIT supported) / $65,000.00 / $60,000.00 / $125,000.00
SECTION 2. That the transfer of $60,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bonds Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and hereby is authorized to enter into a construction agreement with Camp Chase Railway, 916 Vine Street, Connersville IN 47331, relative to the Hayden Run Boulevard-Phase 2 project and to pay costs incurred by the railroad during the completion of necessary improvements to the Pedestrian Safety Improvement - Wilson Road Shared Use Path - Broad Street to Sullivant Avenue project.
SECTION 4. That the expenditure of $60,000.00 or so much thereof as may be needed is hereby authorized in the Streets and Highways Fund, Fund 7704 in Object Class 06 Capital Outlay per the accounting codes in the attachment to this Ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.