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File #: 0060-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/5/2017 In control: Judiciary And Court Administration Committee
On agenda: 2/27/2017 Final action: 3/2/2017
Title: To authorize the Director of the Department of Finance and Management on behalf of the Municipal Court Clerk to enter into a contract with Harris, Mackessy & Brennan, Inc. for the purchase of scanners; to authorize the expenditure of $24,702.33 from the Municipal Court Clerk Capital Improvement Fund; and to declare an emergency.($24,702.33)
Attachments: 1. STS HMB, 2. Ordinance 0060-2017, 3. HMB Quote
Explanation

Background:

This legislation authorizes the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to enter into contract with Harris, Mackessy & Brennan, Inc. (HMB) in the amount of $24,702.33 for the purchase of three (3) heavy volume production scanners to replace the obsolete scanners, for the electronic filing (“e-filing”) system.

The e-filing system incorporates a web based court document filing solution, an electronic document management system with workflow capability and a case management system. The computer equipment is necessary to ensure that all citizens have access to e-filed court documents, and that they also benefit from the efficiencies created by e-filing, regardless to their capability to file electronically.

Bid Information:
The purchase will be from the State of Ohio, State Term Schedule (STS): Harris, Mackessy & Brennan, Inc. (HMB); State Term Schedule #534407; expiration date 10/10/2021. The vendor discounted the price of the scanners. In addition, ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contract.

EMERGENCY DESIGNATION:
Emergency legislation is requested for the continuity of the e-filing system at the Franklin County Municipal Court.

Fiscal Impact:
Funds totaling $24,702.33 are available within the Municipal Court Clerk Capital Improvement Fund.
Contract Compliance: 31-1410213
Expiration Date: 9/1/2018
DAX Vendor Number: 005291

The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.

Title

To authorize the Director of the Department of Finance and Management on behalf of the Municipal Court Clerk to enter into a contract with Harris, Mackessy & Brennan, Inc. for the purchase of scanners; to authorize t...

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