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File #: 0165-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/18/2017 In control: Technology Committee
On agenda: 2/27/2017 Final action:
Title: To authorize the Directors of the Department of Technology and the Department of Public Safety to enter into and modify a contract with Orion Communications for the third year renewal of software maintenance and support services associated with the Division of Police's Time and Attendance System (LIONS) and to renew the "Payroll Interface and Payroll Installation" and "Accrual Import from Payroll Installation" contract; to authorize the expenditure of $41,225.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($41,225.00)
Attachments: 1. City of Columbus OH Maintenance Quote 11222016.pdf, 2. 0165-2017 EXP.pdf
Explanation

BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police, to enter into and modify a contract for maintenance and support of the Time and Attendance System (LIONS) from Orion Communications. The Division of Police uses this system for the processing of timesheet information, leave and overtime requests, personnel data and scheduling, and reporting. The original contract (EL014869) was authorized by ordinance 1320-2013 on June 27, 2013 in accordance with Solicitation Number SA004597. The original contract included the option to renew for four (4) additional one (1) year terms. This will be the third of the four allowable renewals for the maintenance and support of the Time and Attendance System (LIONS). The coverage term period is from February 10, 2017 through March 24, 2018, in the amount of $37,925.00. The modification is to the software maintenance and support services coverage term period to be moved to a new timeframe to achieve a similar time cycle with the "Accrual Import from Payroll Interface" and "Accrual Import from Payroll Installation" maintenance and support services agreement. This will co-term the contract agreement to the same time cycle as the Accrual Import from Payroll Interface maintenance (please note that once this coverage term period concludes on March 24, 2018, the future renewal coverage term period will be March 24, 2018 through March 24, 2019, at a cost of $34,012.00). The contract agreement (PO005913) was most recently renewed under the authority of ordinance no. 0185-2016, passed by the Columbus City Council on February 22, 2016.

This ordinance also authorizes the Director of the Department of Technology to renew the annual contract for maintenance and support of the Time and Attendance System (LIONS) for the "Accrual Import from Payroll Interface" and "Accrual Import from Payroll Installation" for the coverage ...

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