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File #: 0196-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/23/2017 In control: Finance Committee
On agenda: 2/27/2017 Final action:
Title: To authorize the Finance and Management Director to establish various purchase orders for automotive parts, supplies, and services for the Fleet Management Division per the terms and conditions of various previously established Universal Term Contracts; to authorize the expenditure of $3,430,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($3,430,000.00)
Attachments: 1. Ord 0196-2017 Legislation Template
…Explanation

Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for automotive parts and services, on behalf of the Fleet Management Division, in order to repair and service City vehicles. These purchase orders will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office.

During 2017, the Fleet Management Division is budgeted to spend $4.5 million for parts and $1.4 million for services to keep the City's fleet of approximately 6,000 vehicles in operation. Fleet Management processes over 40,000 work orders annually for all City vehicles and equipment and requires purchase orders with over 400 vendors to help meet this need.

Fiscal Impact: This ordinance authorizes an expenditure of $3,430,000 from the Fleet Management Operating Fund from previously established Universal Term Contracts for parts and service related to City vehicles. For 2017, the Fleet Management Division budgeted $4.5 million for parts and $1.4 million for services to keep the City's vehicle fleet in operation. This ordinance is contingent on the passage of the 2017 Operating Budget.

Emergency action is requested to ensure that purchase orders can be established as soon as the City's 2017 Operating Budget is passed to ensure an uninterrupted supply of vehicle parts, supplies, and services, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles. This ordinance is contingent on passage of the 2017 Operating Budget.

Title
To authorize the Finance and Management Director to establish various purchase orders for automotive parts, supplies, and services for the Fleet Management Division per the terms and conditions of various previously established Universal Term Contracts; to authorize the expenditure of $3,430,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($3,430,000.00)

Body
WHEREAS, various Universal Term ...

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