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File #: 0200-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/23/2017 In control: Finance Committee
On agenda: 2/27/2017 Final action:
Title: To authorize the Finance and Management Director to establish various purchase orders for fuel and fueling services on behalf of the Fleet Management Division, per the terms and conditions of various previously established Universal Term Contracts; to authorize the expenditure of $4,500,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($4,500,000.00)
Attachments: 1. Ord 0200-2017 Legislation Template
Explanation

Background: This legislation authorizes the Finance and Management Director to issue purchase orders for various grades/types of fuel, including ethanol and unleaded fuel services, as well as bulk unleaded, E-85 ethanol fuels and ultra-low sulfur diesel and bio-diesel fuels on behalf of the Fleet Management Division.

A Universal Term Contract, originally authorized by Ordinance 2280-2012, exists for credit card fuel purchases with MPC Investments LLC (Speedway LLC, SuperFleet). Universal Term Contracts also exist for bulk unleaded and E-85 Ethanol fuels with Great Lakes Petroleum Co. and Benchmark Biodiesel, Inc. per the terms of previously established Universal Term Contracts (PA000628 & PA000629). Furthermore, a contract was established with Benchmark Biodiesel, Inc. for ultra-low sulfur diesel and bio diesel via a Universal Term contract established through ordinance 1948-2014.

MPC Investments LLC (Speedway LLC, SuperFleet). PA000053 expires 7/31/18 [credit card fuel purchases]
Great Lakes Petroleum Co., PA000628 expires 3/18/2018 [unleaded fuel]
Benchmark Biodiesel, Inc., PA000629 expires 3/18/2018 [ethanol fuel]
Benchmark Biodiesel, Inc., PA000056, expires 09/30/2017 [diesel fuel]

These companies are not debarred according to the federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.

Fiscal Impact: This ordinance authorizes an expenditure of $4,500,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for fuels and fueling services related to City vehicles. For 2017, the Fleet Management Division budgeted $10 million for unleaded and diesel fuels. Additional legislation for fuel purchases are likely throughout the year due to the price fluidity of this commodity and as Fleet Management monitors fuel usage and Department fuel needs. This ordinance is contingent on the passage of the 2017 Operat...

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