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File #: 0201-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/23/2017 In control: Judiciary And Court Administration Committee
On agenda: 2/27/2017 Final action:
Title: To authorize the Municipal Court Clerk to modify the contract with CourtView Justice Solution, Inc. for the purchase of software maintenance and support, and professional services; to authorize the expenditure of $202,166.25 from the Municipal Court Clerk Computer Fund; to authorize the expenditure of $31,000.00 from the Municipal Court Clerk Capital Improvement Fund; and to declare an emergency.($233,166.25)
Attachments: 1. CJS Quote, 2. Word Perfect Quote, 3. Ordinance 0201-2017
Explanation

Background: This legislation authorizes the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to enter into a contract with CourtView Justice Solutions, Inc. (“CJS”) for the following services; for the purchase of software maintenance and support services for the last nine (9) months of the third contract renewal option year in the amount of $202,166.25; for professional services to convert Word Perfect forms into Microsoft Word forms in the amount of $31,000.00: totaling $233,166.25 for the Franklin County Municipal Court Case Management System and Electronic Filing (“E-Filing”) of documents.

The conversion of Word Perfect documents to Microsoft Word will provide the ability to auto generate documents into an electronic format which will subsequently be employed in an E-Filing workflow solution which will result in significant efficiency benefits.

Ordinance 0422-2012 authorized Municipal Court Clerk to enter into a thirty-six (36) month contract with four (4) consecutive twelve (12) month renewal options with CJS for the purchase of maintenance, support, professional and optional services for the Franklin County Municipal Court Case Management System.

Bid Information:
Pricing was negotiated between CJS and the Municipal Court Clerk. Discounts were received for maintenance, support and software.

CJS is the sole source supplier of CourtView software maintenance and support services. The case management system is proprietary in nature. As such this legislation is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.

Contracts:
Ordinance: 0422-2012; EL013073; $337,524.00
Ordinance: 1809-2012; EL013637; $63,871.00
Ordinance: 0221-2013; EL013968; $191,613.00
Ordinance: 2439-2013; EL014961; $65,148.00
Ordinance: 0301-2014; EL015376; $195,446.00
Ordinance: 1443-2014; EL015990; $154,697.00
Ordinance: 2489-2014; EL016363; $76,802.00
Ordinance: 0574-2015; EL016767; $214,38...

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