Explanation
BACKGROUND: Columbus Public Health (CPH) uses NextGen for provisioning, hosting and ongoing support of an electronic medical record system at CPH’s 240 Parsons Avenue facility. This ordinance authorizes the Board of Health to enter into a contract with NextGen Healthcare Information Systems, LLC, for the provision of two (2) user licenses and related ongoing support, in accordance with sole source procurement provisions of Columbus City Code. This contract will be for the period of March 1, 2017 through July 31, 2017, with a total cost not to exceed $27,000.00.
The hosted NextGen system enables CPH to operate five major clinical operations and provides for an extensive array of services. The software enables patient registration, appointment scheduling, monitoring and tracking of patient test results, creation and processing of electronic medical records, and generation of reports to help manage clinic operations.
The Contract Compliance No. for NextGen Healthcare Information Systems, LLC, is 330702959.
This ordinance is submitted as an emergency in order to ensure that user licenses are available to staff as soon as possible to avoid any delays in client services.
FISCAL IMPACT: Funding for this contract is budgeted and available within the Health Special Revenue Fund and the Health Department Grants Fund. This ordinance is contingent on Ordinance No. 2863-2016.
Title
To authorize the Board of Health to enter into a contract with NextGen Healthcare Information Systems, LLC to provide for two (2) user licenses and related ongoing support, in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $27,000.00 from the Health Special Revenue Fund and the Health Department Grants Fund; and to declare an emergency ($27,000.00).
Body
WHEREAS, Columbus Public Health (CPH) uses NextGen for provisioning, hosting and ongoing support of an electronic medical record system at CPH’s 240 Parsons Avenue facility; and
WHEREAS, Columbus Public Health has a need for a contract with NextGen Healthcare Information Systems, LLC to provide for two (2) user licenses and related ongoing support; and
WHEREAS, this contract is in accordance with the sole source provisions of Chapter 329 of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the city in that it is immediately necessary to authorize the Board of Health to enter into a contract with NextGen Healthcare Information Systems, LLC, for user licenses and related ongoing support for Columbus Public Health to ensure that user licenses are available to staff as soon as possible and to avoid any delays in client services, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to enter into a contract with NextGen Healthcare Information Systems, LLC for two (2) user licenses and related ongoing support for the period of March 1, 2017 through July 31, 2017, in an amount not to exceed $27,000.00.
SECTION 2. That to pay the cost of said contract, the expenditure of $15,136.65 is hereby authorized to be expended from the Health Special Revenue Fund, Fund No. 2250, Department of Health, Division No. 5001, Program CW001, Section 3 500114, Section 4 HE27, Object Class 03, Main Account 63040.
SECTION 3. That to pay the cost of said contract, the expenditure of $11,863.35 is hereby authorized to be expended from the Health Department Grants Fund, Fund No. 2251, Department of Health, Division No. 5001, Program HE004, Section 3 500110, Section 4 HE20, Project No. G501626, Object Class 03, Main Account 63040.
SECTION 4. That this contract is made and entered into in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That for the reasons stated in the preamble hereto, which is made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.