Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Stantec Consulting Services, Inc., in the amount of up to $400,000.00 for the 3P - General Engineering Services contract.
The intent of this contract is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform professional engineering and survey services as well as provide technical expertise for the Department to implement projects for the Department of Development through the City’s 3P (Public Private Partnership) Improvement program. Each project will be based on a request from a developer to install or evaluate the feasibility of a selected improvement. Improvement types are generally as follows: curb ramps, curb replacements, curb extensions, intersection or roadway improvements, bike facilities, sidewalk, traffic calming, and landscaping features.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the 3P - General Engineering Services contract. The project was formally advertised on the Vendor Services web site from November 22, 2016, to December 20, 2016. The city received nine (9) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on January 6, 2017.
Company Name City/State Majority/MBE/FBE/ASN /PHC
Stantec Consulting Services, Inc. Columbus, OH MAJ
Prime AE Group Columbus, OH AS1
GPD Group Columbus, OH MAJ
Strand Associates Columbus, OH MAJ
Columbus Engineering Consultants Columbus, OH AS1
DLZ, Ohio Worthington, OH MBR
CHA Consulting, Inc. Columbus, OH MAJ
Johnson, Mirmiran & Thompson, Inc. Columbus, OH MAJ
CT Consultants Columbus, OH MAJ
Stantec Consulting Services, Inc. received the highest score by the evaluation committee and will be awarded the 3P - General Engineering Services contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
2. CONTRACT COMPLIANCE
Stantec Consulting Services, Inc.’s contract compliance number is 11-2167170 and expires 9/10/2017, vendor number 000462.
3. FISCAL IMPACT
Funds in the amount of $400,000.00 are available for this project in the Streets and Highways Bond Fund, Fund 7704 within the Department of Public Service. A transfer between projects is necessary to establish sufficient cash and budget authority for this project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Development’s 3P Improvement Program.
Title
To amend the 2016 Capital Improvements Budget; to authorize the transfer of funds between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Stantec Consulting Services, Inc. for engineering, technical, and surveying services in connection with the 3P - General Engineering Services contract; to authorize the expenditure of up to $400,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($400,000.00)
Body
WHEREAS, the Department of Public Service is currently engaged in the 3P General Engineering project; and
WHEREAS, the 3P General Engineering project will evaluate the feasibility of a selected improvement or improvements based on a request from developers; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the transfer within and an expenditure of up to $400,000.00 within the Streets and Highways Bond Fund, Fund 7704; and
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the 3P - General Engineering Services contract; and
WHEREAS, a Request For Proposal was issued for this need and Stantec Consulting Services, Inc.’s proposal was scored the highest by the evaluation committee; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with Stantec Consulting Services, Inc. for the provision of engineering and design services described above in the amount of up to $400,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract so that funding can be made available for necessary engineering and design services for 3P improvement projects thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
7704 / P590415-100012 / Public Private Partnership (3P) Projects (Councilmanic SIT Supported) / $4,000,000.00 / ($400,000.00) / $3,600,000.00
Fund / Project / Project Name / Current / Change /Amended
7704 / P590415-100023 / 3P General Engineering (Councilmanic SIT Supported) / $0.00 / $400,000.00 / $400,000.00
SECTION 2. That the transfer of $400,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bonds Fund per the account codes in the attachment to this ordinance:
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, OH 43215, for the 3P General Engineering Services contract for engineering and design services in an amount of up to $400,000.00.
SECTION 4. That the expenditure of $400,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways G.O. Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.